Vendor Maintenance Specialist

Vendor Maintenance Specialist - 2180 USA:TX:Houston | Inventory/Procurement | Full-Time Description The Vendor Maintenance Specialist is responsible for managing all activities related to vendor setup, maintenance, and compliance within a high-volume Accounts Payable environment. This role ensures the accuracy, integrity, and completeness of vendor records while supporting internal teams and external suppliers. The Specialist plays a key part in maintaining efficient payment processes, adhering to SOX controls, and upholding departmental standards. Responsibilities of the Vendor Maintenance Specialist include, but are not limited to: Monitor Vendor Maintenance email box, responding promptly to various internal and vendor inquiries. Review and approve Coupa New Vendor Requests to ensure compliance with company requirements. Review W-9's via TinCheck to validate tax information. Maintain vendor records to confirm account information on file is accurate. Review and reactivate deleted accounts after confirming accuracy of data. Assist vendors with Coupa Supplier Portal setup and related issues. Communicate with vendors to obtain required documentation for account updates. Set up vendors for ACH payments by validating banking details through a third-party banking verification system and entering details into our secure vendor banking management system. Follow SOX controls and prepare monthly audit documentation. Provide backup support for the AP Inquiry email box when needed Qualifications of the Vendor Maintenance Specialist include, but are not limited to: Vendor Maintenance or Accounts Payable related role preferred but not required. Understanding of accounting principles, specifically with Accounts Payable. Strong organizational and time-management skills with the ability to handle diverse tasks. Experience verifying banking information and handling sensitive data. Proficiency in Microsoft Office (Outlook, Word, Excel) Team-oriented mindset with strong interpersonal skills, while also able to work independently when needed. Detailed oriented, with the ability to carry tasks through to completion. Ability to multitask and meet deadlines with a sense of urgency and accuracy Excellent verbal and written communication skills Problem solving skills with ability to identify discrepancies Experience with Coupa and P21 preferred, but not required Additional Information: Working Conditions: Professional office environment Training/Certification: N/A Physical Demand: N/A Shift Time/Overtime: Monday-Friday 8 am 5 pm Travel: None Education: High school diploma and/or equivalent required Minimum Required Salary and benefits commensurate with experience. We are an equal opportunity employer. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. EOE/M/F/D/V

Created: 2026-03-10