ADMINISTRATIVE ASSISTANT II OPS - 1

Administrative Assistant II Ops This position serves as an assistant to the Chief of Policy Development and staff assistant to Communication Liaisons across the state. You'll provide administrative support to your colleagues for all facets of coordinating and reporting communications and outreach activities. This position works 8am-5pm daily. Job duties include: Ordering office supplies and outreach materials as requested. Compiling shipments for area and unit offices. Monitoring payments. Operating general office equipment to scan, copy, fax or print materials. Organizing and maintaining files/records. Speaking with vendors via email or phone to verify the status of orders and/or clarify order specifications. Communicating with field liaisons on projects and initiatives. Contributing to division publications by writing, editing or coordinating content. A qualified candidate would be able to: Send information, materials or documentation via email. Organize and maintain documentation and records. Prepare documentation for transactions in Microsoft Word and Adobe Acrobat. Keep track of daily activities and assignments. Conduct inventories of products or materials. Obtain information about goods or services. Work independently and communicate effectively. Establish and maintain effective working relationships with others. Determine work priorities and ensure completion of assignments. Qualifications include: High School Diploma or Equivalent. 1 or more years of office, data entry or customer service experience. College education from an accredited institution can substitute or vocational training can substitute for experience. Strong organizational skills. Application requirements include: Complete work history with most recent/current listed first. Include supervisor names and phone numbers including current place of employment. Address any gaps in employment including unemployment. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement "See Resume" in place of entering work history. If claiming Right to First Interview, attach a copy of your official layoff letter when applying. Complete and register your State of Florida Employment Application on-line, which will then enable you to electronically submit your application for advertised vacancies in the state agencies. After you have applied to one or more job advertisements, all submitted applications can be viewed from the "Applicant Home Page" by clicking on "View Your Applicant Submissions." For assistance in completing the employment application or applying for jobs using the People First system, call the People First Service Center at 1-877-562-7287. It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

Created: 2026-03-10