Front Office Administrator + Executive Support ...

Job Opportunity Office Administrator & Executive Support Coordinator Location: Beverly Hills, CA (onsite 5 days/week) Compensation: $65K$75K base (DOE) + benefits We are partnering with a highly regarded, Los Angeles-based real estate investment and development firm focused on residential and commercial assets across California. The team is seeking a thoughtful, service-minded Office Administrator & Executive Support Coordinator to serve as the front-facing anchor of their Beverly Hills office. This is a highly visible role sitting at reception and interacting daily with principals, investors, tenants, and vendors. The ideal candidate is warm, grounded, detail-oriented, and takes pride in creating a welcoming, organized, and well-run office environment. This is a great opportunity to join a fast-paced, entrepreneurial team where you can contribute meaningfully across office operations and executive support, gain exposure to the business, and grow over time as the firm continues to expand. The team values humility, collaboration, and a true client-service approach. Key Responsibilities Serve as the first point of contact for all visitors, tenants, and incoming calls Create a warm, professional, and highly organized front-of-office experience Manage conference room scheduling, guest flow, and overall office presentation Oversee day-to-day office operations, supplies, and vendor coordination Liaise with building management, IT, and service vendors to ensure seamless operations Maintain a clean, well-functioning, and organized office environment Coordinate calendars, meetings, and internal scheduling Assist with travel booking and itineraries for team members as needed Support light accounting tasks such as basic AP processing, invoices, and vendor coordination (training provided) Help coordinate team events, client gatherings, and occasional outings Contribute to a positive, down-to-earth, team-oriented culture Ideal Background 35 years of professional work experience in a receptionist, office administrator, office manager, or administrative support role Experience in real estate, finance, professional services, or a corporate office environment preferred Strong interpersonal skills and sound judgment Highly organized with excellent follow-through Comfortable wearing multiple hats and stepping in where needed Exposure to AP or basic accounting support is a plus Positive, collaborative, and service-minded mindset The Right Fit This role is ideal for someone who is: Warm, kind, and professional Calm under pressure and solutions-oriented Detail-oriented and proactive A true team player who takes pride in supporting others Excited to grow with a dynamic real estate investment team

Created: 2026-03-10