HR Assistant - Mesa, AZ

HR Assistant The HR Assistant plays an essential role in supporting daily Human Resources operations through accurate recordkeeping, employee communications, and administrative coordination. This position helps ensure a positive employee experience and smooth HR processes by handling critical support tasks and maintaining confidentiality. The HR Assistant also provides general backup support for HR functions, including onboarding, compliance, and employee services, during busy periods or when other HR staff are unavailable. Responsibilities: Maintain accurate and up-to-date personnel files and HR records, both electronic and paper, in compliance with agency, state, and federal guidelines. Scan, copy, file, and organize documents to ensure timely and efficient recordkeeping. Process incoming and outgoing HR mail and packages. Monitor and maintain HR supply inventory, including forms, equipment, and office materials; order and restock as needed. Assist with preparation of presentations, meeting materials, and training resources. Greet and assist employees, visitors, and external partners with professionalism and care. Serve as the first point of contact for employees, handling walk-ins and routing questions or concerns to the appropriate team member. Monitor HR department phone lines and ensure messages are promptly directed to the appropriate team members. Accurately document meeting notes during L10 and other designated meetings, capturing key discussion points, decisions, and follow-up actions. Deliver presentations to employees during New Employee Orientation (NEO) to communicate organizational policies, procedures, and important updates. Monitor and triage the HR and HR Compliance inboxes, flagging the appropriate HR team member for action items and responding to inquiries as directed. Support the check-in process for equipment such as laptops, phones, keys, and badges, updating records and tracking returns. Assist with gathering, organizing, and tracking documentation for audits and compliance reviews as directed by HR leadership. Prepare orientation materials, packets, and supplies for new hires and training sessions when backup coverage is needed. Assist with room setup and logistics for New Employee Orientation (NEO) when backup coverage is needed. Help track completion of forms, required documents, and certifications when requested. Provide temporary coverage for onboarding, compliance during busy periods or staff absences. Maintain a professional, welcoming, and well-organized HR office environment. Participate actively in team meetings, staff trainings, and organizational initiatives. Support department-wide projects, events, and initiatives as assigned. Represent the HR department with professionalism, confidentiality, and integrity at all times. Maintain professionalism and confidentiality in all activities; handle sensitive employee information with discretion. Participate in required meetings and training; represent A New Leaf internally and externally in a professional manner. Perform other duties as assigned. Qualifications: Education: High School Diploma or GED required. Associate degree in Human Resources, Business Administration, or related field preferred; Bachelor's degree a plus. Experience: Minimum 1 year of administrative or office support experience required. Experience working in a Human Resources department preferred. Experience using electronic recordkeeping systems, HRIS, or similar data tools preferred. Proficiency in Microsoft Office Suite (Outlook, Word, Excel) required. Strong organizational skills with attention to detail and accuracy. Excellent communication and customer service skills with the ability to handle confidential information discreetly. Demonstrated experience providing customer service or employee support, including managing inquiries and walk-ins. Non-profit sector experience a plus. Bilingual in Spanish preferred. Notary Public commission preferred; ability to obtain within 3 months of hire required (agency support provided). Working Conditions/Physical Requirements: Office-based work with occasional travel to internal meetings or training sessions. Ability to sit for extended periods while working on a computer. Occasional lifting of up to 25 lbs. for materials or office supplies. Exposure to typical office equipment, such as computers, phones, and printers. Ability to manage multiple tasks and administrative responsibilities simultaneously. Must be able to maintain confidentiality and professionalism in all internal and external interactions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions, in accordance with applicable law. Compliance Requirements: Must Be At Least 21 Years of Age Class One Fingerprint Clearance Card Central Registry Background Check Drug Screening Notary Public commission (or ability to obtain and maintain within 3 months of hire) Valid Unrestricted Driver's License Current Auto Liability Insurance 39 Month Motor Vehicle Record Adhere to all organizational policies, including the Code of Conduct, professional standards, and relevant regulations. Mandated Reporter Requirements: As a mandated reporter under Arizona statute A.R.S. 13-3620, you are required to immediately report any suspected abuse or neglect of a minor to your Supervisor, Manager, Director, Clinical Director, or Chief Officer, who will assist in making the appropriate report to authorities. Reports should be directed to either the local law enforcement agency or child protective services (1-888-SOS-CHILD). Abuse suspected of involving a family member or legal guardian should be reported to child protective services, while other cases should be reported to law enforcement. Responsible to: Senior Employee Relations Manager Supervisory Responsibilities: None

Created: 2026-03-10