Administrative Assistant - Substation

Administrative Assistant The Administrative Assistant provides direct administrative support to the leadership team at QISG. This individual will be an integral part of the engineering team and will assist wherever necessary to ensure the design teams have the support they need to produce and distribute projects to the clients. Ideal candidates will have excellent verbal and written communication skills, organizational skills and attention to detail, as well as interpersonal and customer service skills. They will be proficient in Microsoft Office Suite and basic understanding of clerical procedures and systems, such as recordkeeping and filing. The Administrative Assistant will work under the direction of the Director and collaborate closely with engineers and drafting teams to assist with development of quality drawing packages for both internal and client-facing deliverables. What You'll Do: Answers and transfers incoming phone calls, screening when necessary. Welcome and directs visitors and clients. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Assists with the coordination and planning of Company events and meetings. Prepare agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts. Assists leadership team with processing purchasing card and expense reports. Adheres to internal standards, policies, and procedures. Performs special projects and completes other duties as assigned or requested. Demonstrate knowledge of quality control procedures to ensure the highest standards of workmanship. Take personal responsibility for the quality and accuracy of his/her work. Bring potential project-related problems and possible solutions to the attention of the responsible party. Travel out of town for short periods of time as required by projects and assignments. Perform other duties as assigned. Travel Requirements: Role will require travel as necessary to achieve job responsibilities. but travel will be minimal to support project related site visits. What You'll Bring: High school diploma, or equivalent Associates degree is preferred. Experience (3 years) in a similar role is highly preferred. Ability to work independently. Word processing, spread sheet, and e-mail software. Excellent oral and written communication Working in a team environment Communicating effectively with co-workers Able to deal with ambiguity and ability to work independently, manage multiple tasks and determine priorities in a complex environment. What You'll Get: Competitive salary overtime is available. Comprehensive health and retirement benefits. Professional development opportunities. Equal Opportunity Employer: All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Created: 2026-03-10