Office Manager Silverfield College of Education and ...

Department Education & Human Services (SCOEHS), Operations Compensation $22.80 Hourly General Description / Primary Purpose This position provides administrative support for the Silverfield College of Education and Human Services (SCOEHS) Dean's Office. Facilitates the daily operations of the Dean's Office and participates in planning and scheduling activities. This position answers to the SCOEHS Director of Operations and provides limited administrative support to the two departments within SCOEHS: LOCI and TLC. Job Functions BUDGET: Responsible for oversight of selected SCOEHS Dean's Office budget lines. Maintains records on assigned accounts to verify and track fiscal year expenditure. Organizes and maintains files on personnel, travel, equipment, supplies, resource material, and other items pertaining to each account. Monitors operational, program, and regulatory requirements for each account. Furnishes the Director of Operations with information as to the status of the accounts as needed. Reconciles SCOEHS operating budget expenditures for end of year reporting. Completes and tracks payments to external vendors and internal suppliers. ADMINISTRATIVE: Maintains daily records on incoming correspondence, action documents, and follows up on work in process to ensure timely replies or action. Assists with orders of textbooks, desk copies, and teaching materials, and provides reports on these expenditures. Provides administrative support, i.e., calendar management, scheduling meetings, and other support as needed, for the Dean's Office Staff. Creates regular correspondence, records, reports, and takes meeting notes as needed. Acts as the approver for Federal Work-study, OPS, and student assistant personnel time sheets. Handles UNF Supplier Registration for external committee members and other non-UNF participant reimbursement payments. Interprets established policy and procedures and provides information for the resolution of problems. Serves as liaison with other programs, departments, divisions, and colleges. Compiles data and reports for the Director of Operations. COMMUNICATION: Answers the phones, greets visitors, staff, students, etc. Responds to inquiries related to programs and assists students, faculty, and UNF employees. Reviews correspondence and coordinates the responses ensuring the correct person is contacted for the information needed. Handles requests for in-house printing for faculty, printing at quick copy/duplicating, office supplies, audio/visual equipment, etc. Create tickets for UNF Physical Facilities assistance, UNF Parking Codes, new key requests, etc. Marginal Functions: Receives and distributes incoming mail. Acts on correspondence for students' files or request for information. The person in this position displays initiative, excellent communication skills, and the ability to work well with others. Other related duties as required. Supervision Exercised Federal Work-study students, OPS Office Staff, and Student Assistants Supervision Received This office manager receives minimal supervision from the SCOEHS Director of Operations and works independently. Required Qualifications High school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Statement(s) of Understanding This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator Equal Opportunity The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation. Carnegie UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

Created: 2026-03-10