Executive Assistant

Executive Assistant Location: Miami Working Pattern: Full Time in Office position World Kinect is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. Responsibilities: Coordinate executive communications, including calls, emails and interfacing with clients Routing as appropriate incoming/out-going e-mail and other types of correspondence Scheduling, organizing and coordinating meetings, travel arrangements and itineraries Completing and submitting to accounting appropriate expense reports/documentation Creating complex presentations through the use of PowerPoint or other office products, in support of executive meetings and presentations Plan and execute small projects Record and distribute minutes, decisions and actions from project meetings Prepare project progress reports Develop ad-hoc reports Uphold a strict level of confidentiality Develop and sustain a level of professionalism among staff and clients Requirements: Minimum of 4+ years of experience as an Executive Assistant supporting C Suite level Associates degree in Business or related field is preferred High level proficiency in MS Office products, including but not limited to PowerPoint, Excel, Word and Outlook Ability to become familiar with company-specific programs and software Excellent oral and written communication skills Strong organizational, project management and problem-solving skills Proficiency in collaboration and delegation of duties High regard for maintaining confidentiality Exceptional interpersonal skills Friendly and professional demeanour World Kinect is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Created: 2026-03-10