Private Investment Operations Portfolio Associate

Private Investment Operations Portfolio Associate The Private Investment Operations Portfolio Associate role executes various operational activities related to private investments and syndicated bank loans, with a high degree of timeliness and accuracy. This role demands critical attention to detail as it is responsible for trade settlement, cash reconciliation, and position maintenance across various client investment portfolios. This role involves regular interaction with internal parties (trading, investment and operational teams, etc.), as well as external parties (clients, trustees, agent banks, counterparties, custodians, and auditors). The Private Investment Operations Portfolio Associate participates in a team that handles a diverse range of functions and disciplines and will have the opportunity to engage in other operational activities, as the broader Portfolio Services team regularly seeks opportunities to cross train across various asset types and processes in an effort to develop and deepen the skill set of team members. The Portfolio Services Department is a dynamic, fast-paced team that provides a broad spectrum of operational support to PPM and a fiduciary oversight of its clients' investments and assets. The Department supports nearly all asset management activities in the trade lifecycle, including portfolio management, trade execution, and client reporting. Functionally oriented teams include Public & Private Investment Operations, Derivatives Administration, Performance Analytics, Data Management and Business & Product Reporting. A high level of collaboration coupled with extensive cross-training promotes flexibility, scalability and professional development across the department. Portfolio Services is centrally positioned to engage with all of PPM's investment and administrative teams to meet the firm's strategic objectives. The department maxim is to be indispensable to our clients through timely, complete and accurate execution of roles and responsibilities. Essential Responsibilities Coordinates trade and settlement activity of syndicated loan trades. Monitors and resolves outstanding items. Performs daily reconciliations of cash/ holdings of assigned portfolios. Produces available cash details to portfolio managers. Produces portfolio level reports. Manages the full lifecycle of syndicated bank loans, including contract rollovers, posting interest and principal activity, processing adjustments and coordinating with agent banks. Processes loan refinance and restructuring activities. Responds to internal and external inquiries in a timely, complete, and accurate manner. Effectively and efficiently coordinates new project/ activity related work. Promotes continual processes improvement. Works collaboratively with other Private Investment Operations team members by participating in cross-training activities and providing additional operational support where and when needed. Other Duties Performs other duties and/or projects as assigned. Knowledge, Skills and Abilities Ability to prioritize and independently manage multiple deadlines and clientele. Experience in preparing accurate and timely work. Advanced proficiency with the entire Microsoft Office Suite, with an emphasis on Excel (including advanced formulas such as VLOOKUP and pivot tables) Word, and PowerPoint. Unquestionable professional integrity. Keen eye for detail. Strong organizational, problem-solving, and communications skills. Strong client and teamwork based approach to work and collective activities. Critical thinking, analysis, and troubleshooting expertise Experience with any of the following will be deemed beneficial: Knowledge of syndicated loan settlement documentation (LSTA Trade Confirms, Assignment Agreement, Funding Memo); Working knowledge of S&P Syndicated Loan tools (ClearPar, Wall Street Office (WSO) Administrator and Reporting); Understanding/ proficiency navigating Moody's and S&P's loan related ratings; Working knowledge of BlackRock's Aladdin tool; Experience in trade settlement or reconciliation; Experience is cash reconciliation. Strong knowledge of investment client reporting. Proficiency in tools that promote data analysis, task automation, and/or visualization (i.e. Python, Power BI, JIRA, etc.). Qualifications Bachelor's Degree, preferably in Accounting, Finance, Economics, Marketing, or a related discipline, required. 3+ years of relevant experience required. At PPM, we offer volunteer opportunities to get involved with a diverse network of peers and support the causes that are important to you. Your passion and talents can make a lasting impact on our organization and our community. Additionally, our employees go the extra mile every day and the benefits of working at PPM reflect our commitment to supporting and enhancing their personal and professional lives. The plans and programs listed below are offered in collaboration with our parent company. Competitive salary and bonus Medical, dental and vision coverage For eligible employees, $2 for $1 matching on 401k contributions, up to a max matching contribution of 12% of your eligible compensation. Tuition and professional certification reimbursement Paid parental leave Adoption assistance Holidays and paid time off Paid time off to volunteer Equal Employment Opportunity PPM America, Inc. is an equal opportunity employer and we base our employment decisions without unlawful regard or consideration of an individual's race, color, religion, national origin, sex, gender, sexual orientation, ancestry, citizenship, age, marital status, veteran status, medical condition, non-job related disability, pregnancy or any other basis protected by federal, state, or local law. $95,000.00 - $105,000.00. The base salary for this position may vary depending on experience, job-related knowledge, skills, and abilities. In addition to the base salary, this role will be eligible to participate in our annual bonus program. This role will also be eligible for compensated personal time off and holidays, health benefits, 401(k) plan with generous matching and profit sharing contributions, and other benefit programs according to the Company's employment policies and subject to the formal terms of such plans and programs.

Created: 2026-03-10