Legal Assistant / Legal Secretary

Job Title: Legal Assistant / Legal Secretary Type: Full-Time Location: Boca Raton, FL Firm Overview: Boutique Family Law Firm Role Overview: We are seeking a reliable and organized Legal Assistant to serve as the backbone of our daily operations. You will be the primary point of contact for our clients and provide essential administrative and procedural support to our attorneys. Key Responsibilities: • Client Communication: Answer incoming calls with professionalism and empathy. Screen inquiries and schedule initial consultations with potential clients. • Calendar Management: Coordinate and schedule attorney appointments, including hearings, mediations, and depositions. Manage communication with opposing counsel, mediators, and court assistants to confirm dates. • E-Filing: Electronic filing of pleadings and documents provided by attorneys via the state court portal. • Document Preparation: Draft and file standard legal notices (e.g., Notices of Hearing, Notices of Appearance, Notices of Unavailability). • File Management: Maintain organized client files. • Note: This includes maintaining our digital case management system and managing physical files (or assisting in the transition to a paperless office) as required. Qualifications: • Previous experience in a law office (Family Law preferred) or a high-volume administrative role. • Strong organizational skills with the ability to manage strict deadlines. • Proficiency with Microsoft Office (Word, Outlook) and basic computer literacy for e-filing. • Excellent phone manner and verbal communication skills.

Created: 2026-03-10