Executive Assistant

SHR Talent is partnering with a client in its search for a highly organized Executive Assistant to support the Chief Executive Officer (CEO) and select members of the executive leadership team at its Birmingham office. The Executive Assistant role is ideal for a proactive, detail-oriented professional who enjoys being close to leadership, managing priorities, and helping run the day-to-day rhythm of a fast-moving business. The ideal candidate is polished and resourceful with strong organizational, time management, and prioritization skills, excellent communication abilities, a proactive, solutions-oriented mindset with attention to detail, maintains a high level of discretion, professionalism, and emotional intelligence, is comfortable operating in a fast-paced, evolving environment, and thrives in an office-based leadership support role. The Executive Assistant role blends traditional executive assistant responsibilities with broader business management support, requiring strong communication skills, discretion, and the ability to anticipate needs in a dynamic environment and offers strong visibility, meaningful responsibility, and the opportunity to grow alongside an organization that is continuing to scale. Responsibilities: Provide high-level administrative and operational support to the Chief Executive Officer and select executive leaders Manage complex calendars, scheduling, and meeting coordination Serve as a gatekeeper and liaison between leadership and internal and external stakeholders Prepare meeting materials, agendas, notes, and follow-ups Assist with business operations, special projects, and executive initiatives Coordinate travel arrangements and expense reporting Help maintain office organization, workflow, and communication cadence Track action items and ensure follow-through across leadership priorities Handle confidential and sensitive information with discretion and professionalism Support ad hoc projects as needed to help leadership operate efficiently Qualifications: Bachelors degree preferred, but not required with relevant experience 5+ years of experience as an Executive Assistant or similar role Experience supporting C-level or senior executive leadership Strong proficiency in Microsoft Office or Google Workspace

Created: 2026-03-10