Executive Administrative Assistant

Executive Administrative Assistant Complete Care in Southlake is hiring a full time Executive Administrative Assistant. As an Executive Administrative Assistant, you will assist, organize, and complete projects as directed by senior management team. Support senior management and the Complete Care mission through the coordination and completion of assigned projects. Project involvement may include but is not limited to the following: training; education; organizational development programs, and other projects as assigned. This position has direct contact and interaction with senior managers and employees throughout the organization. Responsibilities: Keep senior management informed of project status in relation to quality, timelines, budgets, and other relative deliverables. Maintain a high level of confidentiality; interacting with tact and diplomacy in all situations. Participate in business development related activities as directed. Assist senior managers in preparing for and coordinating staff meetings and other company related meetings. Prepare reports and letters; develop and maintain records; manage multiple projects simultaneously. Respond to needs and assists in the timely resolution of problems that arise related to project management. Coordination of meetings and accurate documentation of minutes. Answer phones, take messages and return voicemails in a professional manner. Utilize all equipment, supplies, facilities and resources in an ethical manner. Required Knowledge, Skills and Abilities: Ability to work effectively with multiple interruptions. Detailed oriented. Proficient in typing documents quickly and accurately. Exceptional verbal and written communication skills. Effective team player; capable of fostering team building. Strong time management with ability to manage multiple priorities and meet deadlines. Ability to work independently in a dynamic environment and maintain excellent customer service. Advanced experience with Microsoft Office products. Willingness to secure Notary Public Commission. Education and Experience: College degree preferred. 1-2 years of administrative and customer service experience in the medical field preferred. Experience working with various office equipment: printer/copier/fax, multi-line phone system, calculator, etc. Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Physical Demands: While performing the duties of this job, the employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; walk; sit; stoop, reach; balance; talk or hear. Lifting, pulling, or pushing up to 30 pounds occasionally. Specific vision abilities required by the job include distance vision, color vision, peripheral vision, close vision, depth perception, and the ability to adjust focus. Work Environment: While performing the duties of this job, the employee may be exposed to some hazards as described in materials safety data sheets and in accordance with OSHA standards. The noise level in the work environment is usually minimal.

Created: 2026-03-10