GPS Sr. Accounts Payable Coordinator

Accounts Payable Specialist Assist the GPS Director in full cycle accounting process for Accounts Payable in Sage Intacct, new vendor set up process; employee expense reporting, P-Card reconciliation, weekly payment runs and banking platform functions. Month end, quarter-end and year-end close process. Assist Director in the yearly 1099 assessments. Accomplished deliverables in handling the full cycle AP processes for domestic and foreign field teams, ensure compliance for the "Foreign & Domestic Vendor Best Practices" and new vendor set up; and maximized foreign & domestic vendor invoice processing and payments in a timely manner. Review AP invoices from accounts payable email and save documents and back up in their virtual AP file folder. Obtaining current IRS W9/W8 for all new vendor request and set up new vendor request in Sage. Ensure banking platform templates are set up correct, and ACH items are handled in a timely response (before banking cut-off times). Entering all invoices in Sage including all invoices with related PO conversion. Verify the accuracy of the vendor invoice and confirm the correct GL, cost center and items number has been assigned. Follow through on any Sage approval that is not received in a timely manner to ensure invoice is paid on time. Make sure all supporting documents are attached to the correct invoice in Sage. Verify that all vendor accounts have been reconciled monthly with a corresponding monthly statement. Respond to internal and external vendors and internal managers with payment inquiries and confirmations. Assist in forecasting weekly/month forecast. Assist on the Emburse admin email to support any Emburse questions from the field. Reconcile all GPS P-Card payments on the departmental card on the Emburse system. Complete all month-end close items within the time frame set forth for closing. Assist with audit pull of documentation. Assist in year-end review for all 1099 vendors. Occasional travel for accounting training. Advance accounts payable experience with 15+ year experience. Advanced full cycle accounting experience. Advanced banking platforms usage and Sage accounting and procurement modules. Global P2P experience 15+ years of full cycle accounts payable accounting experience, from accurate global vendor set up to payments (full understanding of the P2P process). Exceptional global customer service experience, multiple accounting & expense systems, multiple banking platforms. Extreme attention to detail. Ability to understand AP processes & procedures of accounting "Best Practices" and think independently to follow these best practices without being told. High business ethics of "Right in, right out" process. Able to work remotely with a very low error rate. Able to hop on and reconcile banking issues on weekends or holiday if needed. Ad Hoc reports from Director as needed. Have their CAPA or working towards CAPP (Certified Accounts Payable Professional) Certification.

Created: 2026-03-10