Contract Specialist II/III

Position Information A Contract Specialist plays a key role on a collaborative team dedicated to delivering high quality contract administration for the State of Texas. This position performs complex work involving the development, analysis, evaluation, review, processing, and monitoring of contracts to ensure full compliance with all applicable requirements. The role includes inspecting contract performance and supporting implementation efforts, all while working closely with governmental officials and partnering with division and district personnel. Team members in this role operate with a high level of independence on assigned tasks, with supervisors available for guidance on unusual or unique issues. As part of the TxDOT workforce, employees enjoy exceptional benefits, including competitive health coverage, generous paid leave, retirement programs, and opportunities for professional growth within a mission driven organization. Work Location: 6230 Stassney Lane Austin, TX 78744 Benefits and Perks At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full-Time Employees On-the-Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family-Friendly Policies and Programs In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance. For a complete list of our total compensation package please visit our website at: Total Compensation Package To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov) Position Description Contract Specialist II B18 $45,521-$71,055 Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor. Contract Specialist III B20 $51,158-$81,351 Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. Essential Duties:Contract Specialist II Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports. Administers district Set-Aside programs and/or building maintenance contracts (BMC) and other consultant contracts Assists in developing plans for implementing new contract evaluation requirements. Assists in monitoring contractors' insurance certificates. Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution. Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system. Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures. Composes and transmits conditional award notices. Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions. Coordinates, reviews, processes and monitors third party advanced funding agreements and supplemental agreements. Develops minute orders regarding routine contracts. Ensures contracts are payable and meet all legal requirements Executes agreements and contracts. Issues release to work orders. Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence. Meets with project managers to identify objectives, needs and issues concerning project contracts. Monitors and coordinates with the General Services Division. Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System. Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings. Prepares certified documents in response to subpoenas, court and open records requests. Prepares cost analysis studies for contracts. Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications. Reviews coordinates and processes routine open records requests. Serves on project, partnering or quality management teams. Sets up expenditure authorizations. Performs other job responsibilities as assigned. Contract Specialist III All of the above and Assists in researching and making recommendations concerning contract administration systems. Assists with contract negotiations. Assists with recommending policy and/or procedure changes and solutions. Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts May serve as a lead worker and the related tasks Serves as a project leader. Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports. Reviews compliance of minority participation goals in consultant contracts. Reviews construction field changes and change order notices to determine if funding agreements or supplemental agreements are required. Minimum Qualifications:Contract Specialist II Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis Substitutions for Minimum QualificationsExperience: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis. Contract Specialist III Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis Substitutions for Minimum QualificationsExperience: 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis. Licenses and Certifications: Valid driver's license. This position requires driving a state vehicle. Preferred Qualifications: CTCM Certification preferred. Competencies:Contract Specialist II Considerable knowledge of: Contract writing and specifications Applicable computer operating systems and relevant applications Auditing and investigative methods, practices and procedures Generally accepted accounting principles, procedures, and terminology Contract development and oversight Contract negotiation, development and management methods Contract administration/management systems Contract record-keeping Contract billing procedures Applicable laws, rules, and regulations Proficient skill in: Monitoring contracts and procedures Developing, interpreting, and implementing policies, procedures, and technical information Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area Public relations for maintaining effective working relationships with individuals and groups, both internal and external Maintaining effective working relationships with others Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures Collecting, sorting and compiling data Analyzing and organizing business and technical data Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency Prioritizing and organizing work assignments Using standard office equipment Preparing and maintaining confidential and sensitive records, files, and reports Training in a classroom, office, or field environment Using computers, applicable programs, applications, and systems Other Attributes: Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals Contract Specialist III All of the above and Considerable knowledge of: Methods and procedures used in building maintenance and repair Americans with Disabilities Act, modifications and requirements including accessibility standards Contract writing and specifications Expert skill in: Research and analysis methodologies Proficient skill in: Developing and giving presentations Scheduling work assignments Leading, assigning, reviewing, and monitoring the work of others Evaluating products, equipment and material Preparing and maintaining confidential and sensitive records, files, and reports Preparing legal documents including opinions, case law summaries and legislative impact statements Physical Requirements and Working Conditions:Contract Specialist II, III Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs Standing-prolonged periods of time Repetitive Motion-substantial movements of the wrists, hands, and/or fingers Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading Conditions of Employment: Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Created: 2026-03-10