Accounting and Administrative Assistant

Accounting and Administrative AssistantOperations Team The AP/AR & Office Assistant is a part-time position based on three days per week at our Schaumburg, Illinois office, working up to 24 hours per week. This role is responsible for supporting the day-to-day financial operations of the business, including processing accounts payable and accounts receivable transactions, maintaining accurate financial records, and providing general office administration support. This position reports to VP of Operations and works closely with internal teams to ensure smooth and efficient business operations. Responsibilities: Accounts Payable Process and verify supplier invoices, ensuring accuracy internal approvals and timely paymentMaintain and update the AP ledger and vendor recordsProcess weekly payment runs and follow-up on any discrepancies Accounts Receivable Maintain accurate monthly customer invoices to budget with Customer Success ManagersMonitor outstanding accounts and follow up on overdue paymentsApply and reconcile customer payments to the correct accounts Month-End Close & Reconciliation Support the month-end close process by ensuring all AP and AR transactions are recorded accurately and on timePerform reconciliations of accounts payable and accounts receivable ledgers to the general ledgerInvestigate and resolve any discrepancies or unreconciled items in the accounting systemVerify that all invoices, payments, and receipts are correctly posted and coded in the accounting systemAssist with bank reconciliations, ensuring all transactions are accounted for and properly reflectedAssist with monthly accrualsEnsure all supporting documentation is complete, organized, and audit-ready Office Administration Manage incoming and outgoing correspondence, mail, emails, and filingMaintain organized digital and physical records and document management systemsSupport the team with scheduling, data entry, and general administrative tasksAssist with ordering office supplies and managing stock levelsProvide ad hoc support to management as required Qualifications: 0–2 years of experience in an accounts or administration role (including internships or work placements)Proficiency in Microsoft Office, particularly Excel and WordFamiliarity with accounting software (training will be provided)Strong attention to detail and a high level of accuracyGood organizational and time management skills with the ability to prioritize tasksClear and professional written and verbal communication skillsA positive, proactive attitude and willingness to learnVery Detailed Orientated with strong organizational skillsEnjoys both independent and collaborative work scenariosAuthorize to work in the US

Created: 2026-03-10