Procurement Specialist

We're looking for a proactive, detail-oriented Procurement Specialist to join our growing team. In this role, you will play a key part in managing vendor relationships and supporting the successful purchase of custom and standard furniture, construction materials, general moving supplies, tools, and office essentials.This position is fast-paced and hands-on — perfect for someone who enjoys juggling multiple projects, working with both internal teams and external vendors, and driving results through smart, organized processes.The View From The Water TowerWorking in Microsoft Business Central (BC365) and other integrated systems, you will ensure orders are placed accurately, timelines are met, and project needs are supported from start to finish. You'll be part of a highly collaborative team and will need to communicate clearly across departments to keep things moving. This position works under limited supervision of the Procurement Supervisor.Dive In! Your Key Responsibilities & DutiesProcurement & Vendor Management Manage day-to-day communications with vendors on open purchase ordersAccurately enter orders and create purchase orders in a timely mannerConfirm acknowledgments align with POs (costs, specs, lead times, etc.)Track open POs and resolve discrepancies or issues as they ariseNegotiate and follow up on vendor lead times to support project schedulesHelp coordinate shipments and deliveries, including direct-to-site or warehouse Project Support & Internal Collaboration Monitor and communicate changes in delivery dates or materialsReconcile vendor quotes with construction and design team expectationsSupport punch list and warranty processes (damaged or missing items)Adjust orders as needed to reflect customer changes or project add-onsWork closely with Project Managers, Design, and Construction teams to ensure alignment Systems & Documentation Maintain accurate records in BC365 and project tracking toolsFile all order-related documents (acknowledgments, packing slips, BOLs)Assist in documenting processes, SOPs, and procurement standardsProvide input on improving procurement workflows and vendor performance Additional Responsibilities Help resolve invoice or pricing discrepancies with the Accounting teamRequest vendor quotes as needed for new or updated project needsSupport continuous improvement efforts across the supply chainAssist in tracking key metrics like on-time delivery and inventory dwell time What You Bring At least 1 year of procurement, purchasing, or related experienceStrong working knowledge of Microsoft Outlook, Excel, and WordClear written and verbal communication skillsOrganized, detail-oriented, and strong ability to manage multiple prioritiesStrong critical thinking and basic financial analysis skillsCollaborative and solutions-focused mindset If You Bring These, Even Better! College degree in business, supply chain, or related field3–5 years of general procurement or vendor management experienceFamiliarity with construction material buyingExperience working with BC365 or similar ERP systems Why Coakley?At Coakley Brothers and Brothers Interiors, we believe that exceptional customer service begins with how we treat each other. Our Diamond Class Customer Service philosophy centers on supporting our internal teammates just as much as our external clients. By anticipating one another's needs and working collaboratively, we're able to deliver efficient, thoughtful, and high-quality outcomes across every project.You'll be part of a team that takes a consultative, personalized approach, matching the right products, timelines, and solutions to each client's unique needs. As a 137+ year old family owned company, we're proud of our legacy and culture. Here, you're not just another employee; you're part of the Coakley Brothers Family. We believe in showing up for each other, inside and outside of work, and creating a workplace where people feel valued, connected, and supported.Employment TypeFull-time

Created: 2026-03-10