Program Specialist IV

Candidates Request Form 1 Job Title Program Specialist IV 2 Client Company/Dept. Name The Texas Department of State Health Services (DSHS) 3 ddress DSHS Central Campus, 1100 W. 49th Street City Name ustin State Name TX-Texas Zip Code If others (Address) 78756 4 5 6 Duration of the project Project Start Date September 1, 2024 Project End Date ugust 31, 2025 Due date for Resume submission 08/28/2024 7 No. of Openings 1 No. of Maximum Submissions 1 8 Job Description DSHS is looking to fill a position to assist the Executive Clerk conduct executive communications. Under the guidance of the Clerk, manages, and facilitates the flow of written information from external stakeholders and DSHS staff to the DSHS Commissioner and executive leadership team including letters, emails, memos requesting Commissioner action, informational memos, reports, and briefing documents. Essential Job Functions: • (35%) Coordinate the response, review, and completion of all executive correspondence submitted to the Commissioner and/or executive leadership for pproval and signature. Manage and monitor all documents prior to distribution under the Commissioner's signature. Reviews responses for clarity and compliance with DSHS standards. Ensures that information is clear and consistent with DSHS policies and procedures. • (35%) Works with divisions, government affairs, communications, consumer ffairs, Chief Financial Officer, Office of General Counsel, and others as required to ensure that all documents submitted for Commissioner's approval have undergone required department review and approval. Returns Commissioner decisions to the appropriate division or center. • (20%) Help Executive Clerk maintain an effective executive correspondence tracking process. Follows guidelines, policies, and operational procedures for executive correspondence. • (10%) Other duties include actively participating in a supporting role to meet the gency's obligations for the COVID-19 disaster response and/or recovery or continuity of operations activation. May assist the Executive Clerk with setting up a new database archive system and with transferring data into the system. 9 Skill set info Knowledge, Skills, and Abilities: • Skill in reviewing, revising, and/or editing written documents. • Skill in managing multiple and competing priorities. • Skill in use of computer related equipment, including the use of Microsoft Office Suite to include word processing, spreadsheet, and database software programs, lso Adobe Acrobat. • Skill in organizing files and administrative materials so they are easily retrieved. • Ability to establish effective working relationships with staff at all levels of an organization. • Ability to work independently and make timely and effective decisions. • Ability to work under pressure and meet deadlines. • Ability to organize and present information effectively, both orally and in writing. • Ability to interpret and apply DSHS and HHS System policies and procedures. • Ability to maintain confidentiality of sensitive information. • Knowledge of DSHS and/or health and human services programs and services. • Experience setting up databases using online platforms. • Experience and/or ability using mail merge. Initial Selection Criteria: • One (1) year of direct experience with DSHS working in the same capacity as the job description. Minimum one year experience in written and verbal correspondence, clerical skills, data management, Microsoft Office suite products, and public health. 10 Education 11 Certifications (if required) 12 Documentation Required for submission Resumes 13 Work Hours 14 ccount Manager Name (Proposal Team) 15 Work authorization required US Citizen Only 16 Relocation is accepted No 17 Remote work No 18 dditional Notes if any Hybird. Candidates need to be onsite for 3 days at the Agency facility Expected Start Date: September 1, 2024. Hybrid: 3-days onsite and 2 days remote. Duration: 1 year. Location: DSHS Central Campus 1100 W. 49th Street, Austin, Texas 78756 HHS Region No. 7. Note : ll the candidates submitted must have One (1) year of direct experience with The Texas Department of State Health Services providing the services as described in the Job Description. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy - Abacus.

Created: 2026-03-10