Program Management Specialist, Herman B Wells Center ...

The Herman B Wells Center for Pediatric Research (The Wells Center) conducts basic science and translational research within the Department of Pediatrics at Indiana University (IU) School of Medicine. The Wells Center houses more than 300 faculty investigators, staff, and trainees seeking answers to the most pressing questions related to childhood illness. With the collaboration between scientists and physicians, the center aims to increase knowledge of causes and mechanisms of serious pediatric diseases. Our goal is to develop innovative approaches to the diagnosis and treatment of sick children in Indiana and beyond. Job Summary The Program Management Specialist provides comprehensive administrative and programmatic leadership within a dynamic pediatric research environment. This role plays a key part in supporting faculty leadership, coordinating complex workflows, and fostering collaboration with internal and external stakeholders to advance the center's mission. Department-Specific Responsibilities Provides strategic support to the director, including oversight of the National Institute of Health (NIH) U54 grant activities, internal pilot awards, and related grant matters. Serves as the primary contact for communications among IU leadership, faculty, donors, and national consortium partners. Leads onboarding for students and postdoctoral fellows; manage publication submissions and research documentation Drafts and manages professional correspondence on behalf of the director; acts as liaison to internal and external stakeholders. Coordinates meetings and agendas for director-led initiatives to ensure time management; oversees travel, procurement, vendor coordination, and event logistics. Organizes enrichment activities including seminars, site visits, and internships. Supervises administrative staff; provides operational management and leadership. Evaluates staff performance, conducts performance reviews, provides corrective action as needed. Provides training opportunities for staff development and process improvement to improve workflow efficiency. Supervises front desk staff and manages day-to-day front desk operations. Oversees core budgets, procurement, inventory, and service contracts. Drives research center initiatives that promote community engagement and expand educational opportunities. Develops and maintains standard operating procedures (SOP) and operational documentation to ensure consistent policies/operations. General Responsibilities Collaborates with team members to develop program objectives and create policies to meet them. Coordinates program operation with all collaborative units. Monitors progress and maintains all necessary data bases. Actively recruits program participants and researches new venues and methods of recruitment. May provide guidance to support and temporary staff and coordinates workflow for the program. Researches available grants and assists creating funding proposals that further advance support of the program. Writes grant reports. Administers program budgets. Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required Bachelor's degree. SKILLS Required Proficient written and verbal communication skills. Maintains a high degree of professionalism. Demonstrates time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Seeks to acquire knowledge in area of specialty. Preferred Proactive. Detail-oriented. Strong leadership skills. Strong communication skills. Strong organizational skills. Solid understanding of research center operations. Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Additional Information This position is not eligible for visa sponsorship. Work Location Indianapolis, Indiana Advertised Salary $53,000 - $58,000 per year. Salary determination is based on a combination of experience, skill level, education, and training. Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure . Job Classification Career Level: Core FLSA: Exempt Job Function: General Administration Job Family: Program Management Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information . 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Created: 2026-03-10