Administrative Specialist

Administrative SpecialistMake an Impact Behind the ScenesAbout the RoleThis position provides key administrative and project support across a fast-paced, collaborative development team. You'll be a trusted partner to leadership, ensuring smooth operations, effective communication, and well-executed projects that power our community fundraising programs.What You'll DoAdministrative & Program Support Manage and maintain the Director of Development's calendar, including meetings, travel, and project time; assess priorities and coordinate internal and external requests. Support meeting success by drafting agendas, preparing briefing materials, taking and distributing notes, and tracking follow-up actions. Enter development activity into the donor database and generate reports or compile data as needed. Process incoming and outgoing mail and manage team mailing projects from start to finish. Order and manage program supplies. Prepare and submit check requests, reimbursements, and invoice payments, ensuring compliance with expense and reimbursement policies. Serve as a professional point of contact with leaders, board members, volunteers, donors, prospects, and faculty. Respond to and route internal and external inquiries in a timely, thoughtful, and professional manner. Projects & Team Collaboration Collaborate with colleagues to support development goals and share best practices. Assist with special projects and one-time initiatives as assigned, contributing to continuous improvement across the team. What You BringSkills & Competencies Strong time management, organization, and project coordination skills with the ability to juggle multiple priorities. Excellent interpersonal and emotional intelligence, with the ability to work diplomatically and effectively with people at all levels. A proactive, self-directed work style-you anticipate needs, take initiative, and know when to ask questions. Strong written communication skills, including the ability to prepare meeting minutes, executive correspondence, and formal documentation. Exceptional attention to detail and sound administrative judgment. Adaptability, curiosity, and a solutions-oriented mindset. Compassionate and culturally responsive, with the ability to work effectively with diverse individuals and communities. Experience Requirements Prior administrative experience Experience supporting a staff member or executive Experience in nonprofit, healthcare, or university environments preferred Experience using Raiser's Edge or a comparable donor database preferred Job Type & LocationThis is a Contract to Hire position based out of Portland, OR.Pay and BenefitsThe pay range for this position is $24.00 - $30.00/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Portland,OR.Application DeadlineThis position is anticipated to close on Mar 13, 2026.h4>About TEKsystems:We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.About TEKsystems and TEKsystems Global ServicesWe're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Created: 2026-03-10