Administrative Officer

Summary The Administrative Officer (AO) is located in the Behavioral Health Service at the VA Healthcare System. VA Mental health programs and service are diverse and broad-ranging across multiple sites of care. The Behavioral Health System comprise of approximately 100 professional and technical staff who are deployed across all sites of care. Withing the Behavioral Health System maintain direct responsibility for the following diverse departments/clinical programs across our systems and sites care. Responsibilities Duties And Responsibility: The incumbent for the Behavioral Health OA, is responsible for the oversight and management of administrative matters within the department. The incumbent leads and directs all personnel management processes, with delegated authority from a close coordination and collaboration with the Service Chief. This will allow the Service Chief to concentrate almost entirely on strategic program outcomes, data project and performance monitors, clinical management, database development and management etc. Personnel Administration and Management: The incumbent for the Behavioral Health Service AO, is responsible for oversight and management of administrative matters within the department. The incumbent leads and directs all personnel administrative processes, with delegated authority from a close coordination and collaboration with the Service Chief. This will allow the Service Chief to concentrate almost entirely on strategic program outcomes, data project and performance monitors, clinic management, database development and management, etc. The incumbent directs the personnel management program for the service, performing or overseeing the full range of human resources requirements, to include position descriptions; functional statements; vacancy announcements; leave accounting; coordinating and facilitating the hiring process as well as the processing of activities for incoming service employees with the VAMC; maintain employee competency folders for review; and delegation of work to effectively maximize resources and to ensure the efficient, effective, and timely completion of projects as well as the delivery of the full range of administrative services to Behavioral Health Chief, with continuous monitoring for quality, progress, and goals, and periodic updating as needed, etc. Budgeting/Financial Management: The incumbent provides for the budgeting and financial management of the organization in compliance with established agency and VAMC policies and guidelines. This includes budget formulation, justification, and execution; financial management; and financial reporting. Provides advice to Service management and program personnel on budgetary and finance issues. Performs a wide range of duties connected with budget formulation and monitors overtime allocation for the service. Develops budgetary information, and, from knowledge of the organizational budget priorities, drafts annual and multi-year budget materials for Behavioral Health budget. Independently prepares detailed calculations, market surveys, statistical and narrative justifications and other pertinent data and documents to support budget requests. Gathers information from all research units to develop projections of salaries, benefits, and other expenses. Prepares all budget documents requested by the VAMC. Once budgets are approved, manages the execution of the appropriate allocations for specific programs and projects in Behavioral Health. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday to Friday 0800-1630 Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD003570 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/09/2026. You may qualify based on your experience and/or education as described below: Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates oneyear time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to the GS-7 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this Administrative Officer position. Specialized experience includes: Coordinating and monitoring the functions of administrative services within an office; Managing budget activities; assisting with contracting functions and managing procurement; Assisting with human resources functions to include recruitment, position classification, performance, training, etc.; Preparing letters, reports and presentations; Retaining procurement records and reconciliations; Making space utilization recommendations. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have I have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: - Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond. I have equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. If your school has changed names, or is no longer in existence, you must provide this information in your application. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Created: 2026-03-10