Campus Special Events Coordinator

About IMG Academy Named one of the Best and Brightest Companies to Work For in the Nation in 2024, IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through an innovative suite of on-campus and online experiences: Boarding school and camps, via a state-of-the-art campus in Bradenton, Fla. Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance Online college recruiting, via the NCSA brand,providing content, tools, coaching and access to a network of 40,000 college coaches The Campus Special Events Coordinator supports the strategic planning, operations, and execution of special events across campus, and occasionally at off-site locations. Events include, but are not limited to, academic programs such as Commencement and Student Check-ins, corporate and executive functions, employee events, non-sports camps, and high-profile student engagement events, such as Homecoming and Prom. This position serves as the event lead for select programs and partners with the Campus Special Events Manager on more complex events. Key Responsibilities: Collaborate with the Campus Special Events Manager to plan, execute, and close out events, with a strong emphasis on quality Plan and coordinate customized events for internal and external clients, including timelines, agendas, and programming Partner with Academics and Student Engagement teams to assist with IMG Academy Student & Parent related events (e.g., Commencement, Commitment Ceremony, Check-in, etc.) Coordinate on-site logistics including signage displays, vendors, registration and procedures, and elevated service elements Develop and manage event budgets with guidance from Campus Special Events Manager, ensuring all event expenditures remain within budget Prepare event documentation, including event orders, itineraries, maps, post event recap reports, and other event paperwork, as needed Research, compare, and secure vendors to maximize return on investment, impact, and value Represent IMG Academy with professionalism, positivity, and strong product and company knowledge Comply with all company policies, procedures, and business ethic codes Other duties as assigned Knowledge, Skills and Ability Bachelor's Degree in Event Operations, Hospitality, Entertainment, Production, or related field, preferred Experience in event planning and execution, preferred Ability to establish and follow budgets Strong organizational, time management, and prioritization skills Demonstrated ability to adapt to changing priorities and meet deadlines in dynamic environments Team player with the ability to collaborate across diverse groups, including with executives and vendors Strength in building effective working relationships Excellent written and verbal communication skills Exceptional attention to detail Positive attitude and solutions-oriented mindset Proficiency in, or ability to learn various digital platforms, including scheduling, finance, and venue mapping systems Knowledge of/experience in hospitality and event production is a plus Physical Demands and Work Environment Ability to lift, move, push, and pull equipment or boxes in excess of 40lbs. Capable of performing event set up, break down, and on-site execution tasks Able to work outdoors in a range of temperatures and weather for a reasonable period of time Must be able to move around campus which includes gym, turf, fields, etc. Availability to work flexible hours to include nights, weekends, and holidays Background Requirements: Requires a background check upon offer Requires a drug test upon offer Benefits: As a full-time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time and seasonal/temporary roles. Comprehensive Medical, Dental and Vision Flexible Spending Account and Health Savings Account options 401k with an Employer Match Short Term and Long Term Disability Group and Supplemental Life & AD&D Gym Discount Program Pet Insurance Wellbeing Program and more! Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Get to know us better: IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Created: 2026-03-10