Operations Specialist (LMS & Procurement)

Description Position at Conair LLC Operations Specialist (LMS & Procurement) Position Summary The Operations Specialist is responsible for the integrity of the Labor Management System (LMS) and the accuracy of site-level financial transactions. This role ensures that all warehouse labor data is tracked and reported correctly to drive productivity, while simultaneously managing the lifecycle of Purchase Orders (POs) and Invoice Validation. The ideal candidate is detail-oriented, comfortable with data analytics, and understands the flow of a high-volume distribution center. Key Responsibilities LMS Administration (50%) System Maintenance: Oversee the daily administration of the LMS; ensure all associates are properly mapped to functional areas and standards. Performance Reporting: Generate daily/weekly productivity reports and dashboards for leadership to identify performance gaps. Data Integrity: Audit engineered labor standards (ELS) data to ensure system accuracy and investigate any "outlier" performance metrics. User Training: Act as the primary point of contact for floor supervisors regarding LMS troubleshooting and labor tracking best practices. Procurement & Financial Validation (50%) PO Generation: Coordinate with department heads to create and track Purchase Orders for warehouse supplies, equipment maintenance, and third-party services. Invoice Reconciliation: Validate incoming vendor invoices against processed POs and packing slips to ensure "three-way match" accuracy before payment. Dispute Resolution: Liaise with vendors and the corporate Accounts Payable team to resolve discrepancies in pricing, quantity, or service delivery. Spend Tracking: Maintain a monthly log of site expenditures to assist the Senior Director in budget adherence and variance analysis. Required Qualifications Experience: 2-4 years in a warehouse, distribution, or supply chain environment. Technical Skills: Proficiency in a Tier 1 LMS (e.g., Manhattan, Blue Yonder, or Tego) and ERP software (e.g., SAP, Oracle, or JD Edwards). Analytical Skills: Advanced Excel skills (VLOOKUPs, Pivot Tables) are essential for reconciling data between systems. Communication: Ability to translate complex data into clear summaries for both floor associates and executive leadership. Core Competencies Attention to Detail: Precision in validating invoices is critical to preventing overpayment and budget leaks. Adaptability: Comfortable pivoting between technical system troubleshooting and administrative financial tasks. Integrity: Handles sensitive labor performance data and financial documents with high confidentiality.

Created: 2026-03-10