Assistant Insurance Coordinator

Job Posting Information Posting Number PG194885SPInternal Recruitment YesWorking Title Assistant Insurance CoordinatorAnticipated Hiring Range Commensurate with experienceWork Schedule M-F, 8am-5pm with occasional overtime expectedJob Location Raleigh, NCDepartment AthleticsAbout the Department The mission of the NC State University Department of Athletics is to prepare student-athletes to compete at the highest level and to inspire them to be leaders now and for the future by providing the best environment to achieve their athletic, academic, and personal aspirations as well as providing support for the professional development of our coaches and staff, all within the role of the greater institutional relationships to the University. The Sports Medicine Office is responsible for the health and welfare of over 600 student-athletes. Assist in preventative and rehabilitative care for all student-athletes.Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Propositionand learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.Essential Job Duties Serve as the Insurance Coordinator for the Chester Grant Sports Medicine Center in Reynolds Coliseum, supporting the delivery of medical, mental health, and performance services to student-athletes through insurance coordination, medical documentation management, scheduling, and administrative support.Coordinate insurance verification and assist with precertification processes for student-athletes. Schedule onsite and offsite physician and specialist appointments. Assist with maintaining and managing medical records, transcribing dictated notes, securing follow-up documentation from medical visits, and entering records into tracking databases for over 600 student-athletes. Serve as a point of contact for student-athletes, providers, staff, and campus partners while ensuring compliance with HIPAA and departmental guidelines. Manage administrative functions including calendar oversight, purchase orders, travel coordination, invoice processing, and purchase card reconciliation for Sports Medicine and Mental Health & Performance staff. Assist student-athletes, physicians, nutritionists, mental health providers, administrators, and coaches (when appropriate) in support of care delivery. This position is open only for current, permanent NC State Employees.Other Responsibilities Other duties as assigned by Insurance Coordinator and Assistant Athletic Director for Sports Medicine and Administration. Qualifications Minimum Experience/Education Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.Preferred Qualifications Experience working in a medical office, athletics, or university health center environment supporting patient scheduling, insurance verification, and medical documentation. Demonstrated knowledge of HIPAA regulations and experience handling protected health information in a compliant setting. Working knowledge of medical terminology and common sports-related injuries and procedures. Experience managing precertification processes, insurance coordination, and follow-up documentation for medical visits. Proven ability to interpret written and verbal policy information, manage multiple priorities, and maintain accurate records in a fast-paced administrative setting. Required License or Certification n/aValid NC Driver's License required NoCommercial Driver's License Required? NoRecruitment Dates and Special Instructions Job Open Date 02/26/2026Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 03/05/2026Notice to Applicants Please note that the work history on your resume must also be included in your application.Special Instructions In addition to your completed application, please attach a resume and contact information for at least three professional references. This position is open only for current, permanent NC State Employees.Position Details Position Number 00041593Position Type SHRAPosition Classification Band Title University Program SpecialistPosition Classification Band Level ContributingPosition Classification Salary Range $ 36,381 - $ 91,526Salary Grade Equivalency NC10Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00Appointment 12 Month RecurringMandatory Designation - Adverse Weather Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events Non Mandatory - Emergency EventTime Limited Position NoTime-Limited Appointment Length (if applicable)Department Id 104001 - Athletics - Director and StaffEEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or . Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Created: 2026-03-10