IR Coordinator

A leading investment firm is seeking an experienced Executive Assistant to support its Legal team. This role partners closely with attorneys and senior stakeholders across the firm and is well-suited for someone who is highly organized, detail-oriented, and comfortable handling sensitive information in a lean, fast-paced environment. This position follows a hybrid schedule and is on-site three days per week. Responsibilities: • Manage complex calendars for senior legal leaders, including coordinating internal meetings, external counsel calls, and cross-functional discussions • Prepare and organize materials for board meetings, investment committee meetings, and other legal-related forums • Oversee document management processes, including drafting correspondence, formatting agreements, tracking signatures, and maintaining organized electronic filing systems • Serve as a liaison between Legal, Compliance, Finance, and external counsel to ensure timely communication and follow-through • Track key deadlines related to regulatory filings, contracts, and governance requirements • Coordinate domestic and international travel arrangements and prepare detailed itineraries • Process expenses and assist with budget tracking for the Legal function • Support onboarding and offboarding logistics for legal team members, including documentation and system coordination • Provide project support and handle ad hoc administrative initiatives as needed Qualifications: • 5+ years of executive assistant experience, preferably supporting Legal, Compliance, or senior leadership within private equity, hedge fund, asset management, or broader financial services • Strong understanding of legal documentation workflows and confidentiality standards • Exceptional organizational skills with acute attention to detail and accuracy • Advanced proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint • Ability to manage multiple priorities and deliver under tight timelines • Clear, professional written and verbal communication skills • High degree of discretion and sound judgment when handling confidential information • Proactive, resourceful, and solution-oriented with a strong sense of ownership • Comfortable operating in a lean, collaborative team environment with broad responsibility What they offer: • 140k - 160k Total Compensation (Depending On Experience) • Comprehensive benefits package, including employer-sponsored healthcare coverage • 401(k) with profit-sharing component • Access to on-site amenities and resources • Hybrid work schedule • Opportunity to join a stable, high-performing investment platform with long-term growth potential Compensation: $140,000-$160,000 per year

Created: 2026-03-10