Office Manager - Construction

Office Manager - Construction IndustryLocation: Syracuse, NY About the Company: Join a well-established, family-oriented construction company that has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for delivering high-quality, environmentally responsible, and socially conscientious projects across the Northeastern, Midwestern, and Mid-Atlantic United States. Known for its amazing culture and close-knit, team-driven atmosphere, this company values its people just as much as the clients it serves. Position Overview: We are seeking an experienced Office Administrator to support accounting, project management, and administrative functions for multiple active construction projects. This role will be a key liaison between the project management team, accounting staff, vendors, subcontractors, and clients, ensuring seamless communication and strong organizational flow. Key Responsibilities: Manage and process AP/AR tasks, subcontractor billing, and client invoicing. Provide full-charge bookkeeping support, preparing detailed reports for leadership and project staff. Coordinate and maintain documentation, including contracts, purchase orders, change orders, and RFIs. Maintain accurate and organized project files while tracking project progress, change orders, and job status. Communicate daily with project managers, site superintendents, and external partners to ensure administrative accuracy. Support the project team with reporting, scheduling, and document management. Build and maintain strong working relationships with clients, consultants, and subcontractors. Contribute to overall organizational efficiency through problem resolution and cross-departmental collaboration. Qualifications: Solid employment history with demonstrated success in full-charge bookkeeping. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with advanced spreadsheet/reporting skills. Experience with construction accounting software such as Timberline or Sage Intacct (strongly preferred). Strong accounting, math, and organizational skills; highly detail-oriented with the ability to meet deadlines. Excellent verbal and written communication skills. Ability to adapt quickly to new software and processes. Work Environment: Office-based role in Syracuse, NY with no travel required. Standard office equipment use (computer, phone, printer, copier, fax, etc.). Collaborative and professional environment with a strong emphasis on teamwork and customer service. Compensation & Benefits: Competitive salary (70k-95k). Comprehensive health, dental, and vision insurance. 401(k) with employer match. Paid time off and holidays. Professional development and growth opportunities within a family-like, supportive company culture. Contact: Chris De Cecco Vice President of Recruiting (949)276-9529

Created: 2026-03-10