Procurement Manager

Location: Based in the Chicago area with 4 days per week in-office in Rosemont, IL. Limited travel (less than 10%) may be required.About the RoleWe are seeking a highly hands-on Procurement Manager to build and formalize procurement capabilities across an 8,000-unit multifamily portfolio. This is not a strategy-only or oversight role. The right candidate will personally dig into sourcing, purchasing, inventory controls, and procure-to-pay execution, especially in the early stages.This role is ideal for someone who has operated at a senior level but still enjoys doing the work-designing processes, negotiating vendors, fixing broken workflows, and partnering directly with property teams to drive results. You will work closely with the COO, Operations, and Accounting to create structure where little exists today and scale it over time.Key ResponsibilitiesStrategic Sourcing & Vendor Management Identify, evaluate, and manage suppliers and contractors, primarily across MRO and maintenance servicesNegotiate pricing, catalogs, and service terms to deliver portfolio-wide savingsMaintain competitive vendor catalogs and preferred supplier programsSupport benchmarking, RFPs, and re-bids as needed Inventory & Cost Control Build and maintain inventory tracking and controls, primarily within EntrataImprove visibility into on-site inventory levels, usage, and reorder pointsReduce shrink, loss, and uncontrolled purchasing at the property levelBalance availability of critical supplies with working capital discipline Procure-to-Pay Execution Own the end-to-end procure-to-pay process from PO creation through invoice approvalEnsure POs, receipts, and invoices are accurate, timely, and compliantPartner closely with Accounting to improve AP workflows, coding accuracy, and cycle timesEstablish and enforce procurement policies and approval workflows Systems, Training & Adoption Expand and maintain the procure-to-pay portal with preferred suppliersEvaluate enhancements within Entrata or select bolt-on tools as neededTrain property and operations teams on procurement tools, policies, and best practicesDrive adoption of standardized purchasing and reduce off-system buying Reporting & Continuous Improvement Monitor spend trends and identify cost-saving and standardization opportunitiesProvide moderate reporting on savings, compliance, and key initiativesContinuously improve procurement processes to support scale and efficiency Reporting & Collaboration Report directly to the Chief Operating OfficerPartner closely with the Chief Strategy Officer on sourcing strategyWork daily with Accounting on procure-to-pay executionCollaborate with Operations leadership, maintenance teams, and property managersInterface regularly with vendors and contractors Qualifications Bachelor's degree in business, supply chain, operations, or equivalent experience7-10+ years of procurement, sourcing, or supply chain experienceExperience in multifamily, real estate, facilities, or service-based industries preferredHands-on experience with procure-to-pay systems and inventory managementFamiliarity with Entrata or similar property management platforms preferredStrong negotiation, organization, and stakeholder management skillsComfortable operating as an individual contributor in a fast-paced environment What Success Looks Like Measurable cost savings across MRO and contractor spendStrong PO and invoice compliance with clean, timely processingImproved inventory visibility and reduced working capital leakageProperty teams supported by clear vendors, pricing, and processes

Created: 2026-03-10