Admin/Bookkeeping

We are a small specialty commercial refrigeration and mechanical service company that has recently moved to Antioch near Costco. Since 2002 we have specialized in the maintenance and repair of specialized chillers and cooling equipment, HVAC systems, and related mechanical equipment for the medical field. The position; We are seeking a team member to help with office support and some accounting on-site. Things are a little out of control here and we need help to reel things back in and keep 'em under control. If you are meticulous, curious, enjoy creating order, supporting meaningful work, and performing a variety of different tasks, have the patience and wherewithal to keep yourself busy while virtual fires are being put out or your ADHD supervisor is simply trying to reel her brain back in, if you relish the thought of playing with our large "mascot" Boxer mix dog or a foster dog while on your break and if you prefer to work with a smaller company then this may be the right place for you. The position is full time, 5 days per week, 35 hours weekly to start, possibly requiring 40 hours weekly during the summer when we are very busy. You will work under full-time Office Manager/Staff Accountant and our Service Manager as well as assist our part-time bookkeeper. This position will start off with more general office and lighter accounting duties but we need someone with an interest/background in accounting to share more accounting duties as time goes by. Experience with Word, Excel, and Quickbooks or similar accounting program a must. 10 key by touch or willingness to learn a must. Knowledge of AI, human resource management and job costing a definite plus. Duties to start include receiving, purchasing and inventory duties, support with document creation, Service Order preparation for our technicians, updating and maintaining records for equipment we have worked on, reviewing employee timesheets for payroll, filing, supporting our service technicians with information and parts/supplies needed for both scheduled and emergency work, and assistance with conversion to a work order program. Occasional errands, so clean driving record is a must. Accounting duties to include coding/costing receipts, tracking fixed assets, account reconciliations and analysis, assisting with Invoicing, posting accounts payable and receivables (no collections). Duties over time will progress to having the ability to cover Office Manager or Bookkeeper during absences/time off. We can offer a flexible work schedule within the hours of 7:30 am -6:00 p.m., M-F framework at our office/shop with more flexibility after approximately 60-90 days. There is not a work from home option with this position. Pay range $20 - $30/hr depending on experience, skills and relevant education. Company & Performance Profile We have long standing relationships with our customers, with an exceptionally high retention rate. Many have been with us from our early beginnings and represent a large percentage of our revenue,. We assist our customers in keeping critical medical equipment up and running so they can do their job of providing patient care. Our reputation is that of being honest, thorough and possessing the capability to diagnose and repair problems instead of attempting to upsell new equipment that is not needed. Our business growth has been almost exclusively due to referrals from both customers and manufacturers of the equipment. Customer relationships are very important, therefore a professional attitude and communication with our customers is very important. We especially value the relationships we have with our small but diverse team. Our team members are hard-working, respectful and possess the integrity, curiosity and grit to deliver results where others fail. Our service technicians are mobile but dispatch from our shop/office. Being a small team, we all wear multiple hats to keep things running smoothly and no task is beneath any of us. We are known for our expertise, rapid response and innovation which keeps all of us on our toes. When the weather is harsh, equipment failures often accelerate but our team is still out there working and supporting the medical field. We have great respect for our team members. We offer paid holidays, vacation leave, medical & dental insurance after a 90 day probationary period as well as eligibility to participate in our 401(k) with up to 6% matching contributions after 12 months of employment. Paid sick leave per California law. Let us know a few reasons why you feel you would be a good fit for this position and please add the word Diablo somewhere in your response.

Created: 2026-03-10