Office Assistant I - Recreation (Part-Time)

Office Assistant I (Part-Time) The City of Napa is seeking a dependable, customer-focused Office Assistant I (Part-Time) to provide clerical and receptionist support for our Recreation Division. This position serves as a primary point of contact for the public and plays an essential role in supporting daily departmental operations. If you enjoy helping others, take pride in your organizational skills, and thrive in a fast-paced, team-oriented environment, we encourage you to apply today! The ideal candidate for this role will be: Available to work Monday - Friday, 10:00AM - 2:00PM Bilingual in English and Spanish to effectively serve our community Committed to delivering excellent customer service Successful candidates for the Office Assistant I (Part-Time) role will have demonstrated success in the following competencies: Collaborating: Working cooperatively with others to help a team or work group achieve its goals. Communication: Conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that helps them understand and retain the message; listening actively to others. Customer Focus: Ensuring that the (internal or external) customer's perspective is a driving force behind strategic priorities, business decisions, processes, and individual activities; crafting and implementing service practices that meet customers' and own organization's needs; promoting and operationalizing customer service as a value. Managing Work: Effectively managing one's time and resources to ensure that work is completed efficiently. Quality Orientation: Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over time. Part-Time Extra Help positions are not to exceed 1,000 hours in a fiscal year (July 1 - June 30). Temporary and part-time employees are at-will and not covered by the Civil Service System. Some benefits for temporary employees include sick leave, temporary employee retirement plan, and 3.5% bilingual pay if applicable. Under general supervision, performs a variety of routine to difficult office support work which may include receptionist duties, typing, word processing, recordkeeping and filing; and performs related work as assigned. Duties may include, but are not limited to, the following: Acts as receptionist, receiving visitors and the public in reception or general office areas; responds to inquiries with factual information regarding City services and directs visitors to appropriate areas for scheduled appointments or meetings. Screens phone calls, takes messages and provides factual information regarding City activities and services which may require the use of tact and judgment. Drafts a wide variety of reports, forms and specialized documents related to the area of assignment. Drafts materials from notes or brief instructions using a personal computer. Proofreads and checks materials for accuracy, completeness, compliance with City policies and correct English usage including grammar, punctuation, and spelling. Enters and retrieves data and prepares reports from software systems following established formats; prepares a variety of reports which may involve arithmetic calculations; reviews reports for accuracy and makes corrections as required. Processes forms, such as purchase requisitions, orders and others specific to the area assigned; may compile, review for accuracy and forward payroll documentation; establishes and maintains office files. Operates standard office equipment; performs such office support activities as opening and distributing mail, processes outgoing mail and orders and maintain an inventory of office supplies. Provides back-up relief for other office support staff. Other related duties as assigned. Knowledge of: Office practices and procedures, including filing and the operation of standard office equipment; Correct English usage, including spelling, grammar and punctuation; Business letter writing and the standard format for typed materials; Basic business data processing principles and the use of word processing or personal computing equipment; Basic business arithmetic. Ability to: Perform detailed clerical work accurately; Organize and maintain accurate office files; Draft correspondence from brief instructions; Make accurate arithmetic calculations; Use initiative and sound independent judgment within established guidelines; Operate standard office equipment, including a personal computer and telephone equipment; Prioritize work and coordinate several activities; Understand and carry out oral and written instructions; Establish and maintain effective working relationships with those contacted in the course of the work. Education and Experience: Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be equivalent to one year of general office clerical experience. Special Requirements: Possession at time of hire and continued maintenance of a valid California Class C driver's license is required. Rooted in public service, our mission is to grow a vibrant, sustainable community for all who live in, work in, and visit the City of Napa, through thoughtful leadership and dedication to excellence. Integrity: Consistently demonstrating the highest level of ethical conduct with accountability and pride. Service: Engaging in meaningful work to care for our community through resourceful dedication and humble actions. Inclusion: Creating a sense of ease and belonging through respect, acceptance, and mindfulness of our collective diversity. Collaboration: Working together with a shared purpose while respectfully considering all voices to achieve common goals, solutions, and greater outcomes. We will review applications and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of minimum qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable. Please list all employers held within the last ten years in the work history section. Candidates may include history beyond ten years if related to the position. Failure to follow these instructions may result in disqualification. Applicants selected to move forward may be asked to participate in any combination of the following: a written examination, job related exercise, phone interview, in-person interview(s), and/or web-based testing. If you need assistance with the recruitment and selection process in Spanish, contact us at 707-257-9505. These requests will be assessed on a case-by-case basis. If you need assistance with the recruitment and selection process in Spanish, contact us at 707-257-9505. These requests will be assessed on a case-by-case basis. Si necesita ayuda con el proceso de reclutamiento y seleccin en espaol, contctenos al 707-257-9505. Estas solicitudes se evaluarn caso por caso. Our Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants. Individuals with disabilities who would like to request an accommodation in the testing process should advise the HR Department in writing by the final filing date. A Reasonable Accommodation Request Form is available from HR and may be acquired by calling 707-257-9505, or dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. The City of Napa is an Equal Opportunity Employer, and we believe that a diverse, equitable and inclusive work environment will improve our talents to benefit the residents we serve.

Created: 2026-03-10