University Housing - Res Ops Administrative Assistant

University Housing - Res Ops Administrative Assistant Job No: 28357 Division/Organization: University Housing Department: Administration Job Type: UW Student Jobs Remote Eligbility: Not Remote Location: 15 Slichter Hall - Human Resources 625 Babcock Dr. Madison, WI 53706 (on bus line) Salary/Wage Range or Lump Sum: $17.25 to $17.25 Job Categories: Customer Service, Department and Office Assistants Department Overview: Division of University Housing is committed to demonstrating our Core Values: Care in how we approach people in our work; Creativity in solving problems; Integrity in our interactions with staff and customers; Optimism, focusing on opportunities and positive outcomes; Respect for the differences, strengths, and potential in people; Stewardship of human, financial and natural resources; and Excellence in customer satisfaction and communication. Anticipated Start Date 4/6/26 Anticipated Hours Per Week 10-12 hours per week Schedule: Academic Year: 10-12 hours per week. Summer: 30-40 hours per week. Flexible scheduling based on academic availability and operational need. Seasonal: This position is considered seasonal during the summer months in regards to the Affordable Care Act (ACA). Hours worked may exceed 30 hours/week during the summer months Salary/Wage Range: Hourly $17.25 to $17.25 Number Of Positions 2 Position Summary/Job Duties: This position works closely with all unit Desks and Housing Offices to provide administrative oversite, on boarding and off boarding activities, supply ordering and general communication. This position will work on many special projects and in close coordination with Residence Life. Serve as a resource and answer questions from staff, students and the general public. Follow up with concerns in a timely and thorough fashion. Provide Desk Supervisors, Event Staff and Residential Operations professional staff with the training and logistical support necessary to complete their responsibilities. Assist in scheduling, timecard maintenance, and resource management for various student staff organizations within Residential Operations. Organize, coordinate, and participate in the hiring and training processes in collaboration with Residential Operations Professional Staff. Assist with resident processes including move-in and out, room changes, equipment and key check out and mail and packages as needed. Prepare and process billing for loaner keys, core changes, and lost/damaged equipment as needed. Work with Residential Operations professional staff to ensure that staff complete tasks and paperwork needed for compliance. Assist with all onboarding and off boarding activities for all Residential Operations student and professional staff. Look for ways to improve efficiency and effectiveness of procedures for students and staff. General administrative tasks for Residential Operations, including administrative support. Assist building staff with special projects including publicity/marketing, bulletin boards, social media, etc. Meet with supervisor weekly. Maintain communication with Desk Supervisors, Event Staff and Residential Operations professional staff in order to provide for well-stocked, smooth running areas. Compile, update, and maintain supply budgets for the desks. Order office supplies for Residence Life. Maintain and organize desk space, files, and schedules as needed. Manage various calendars, appointments, and room reservations. Maintain and update manuals and permissions for University Housing utilized systems (StarRez, SharePoint, EMS, and Shared Drive). Other duties and responsibilities as assigned. Qualifications: Must be able to lift 50 pounds. Must have experience in supervision and leadership. Preference given to applicants with experience as a Desk Supervisor for University Housing. Must be in good standing with the University and University Housing at the time of application, hire, start of employment, and through the duration of employment. All non-academic misconduct will be reviewed for employment consideration. Physical Demands See Qualifications Application Instructions: To apply, go to and submit your online application Deadline to apply is Wednesday, March 18, 2026 11:55pm University Housing values diversity and is an Equal Opportunity/Affirmative Action Employer Contact: Org: University Housing Contact: University Housing Human Resources Web: Email: Advertised: March 03, 2026 05:00 AM CST Central Standard Time Applications close: March 18, 2026 05:00 AM CST Central Standard Time Whatsapp Facebook LinkedIn Email App

Created: 2026-03-10