Wedding Coordinator

Description: Job description:Position: Wedding CoordinatorLocation: The Groton Inn | Groton, MASchedule: Full-Time | Flexible Schedule Required | Weekends and Holidays as Required by In-House Wedding Event Schedule Compensation: $20.00 - $25.00 per hour Reports To: Sales Director and Sales & Events Manager Position Overview: The Groton Inn is seeking a dynamic and experienced Wedding Coordinator to join our events team and ensure the flawless execution of our on-site weddings. The ideal candidate demonstrates a keen attention to detail, problem solving skills and a passion for hospitality. Key Responsibilities:• Wedding Event Planning: Serve as the primary point of contact for couples, guiding them through all venue related details including tastings, initial and final planning meetings and day of coordination Conduct follow-up tours, site visits, phone and email communication as necessary to thoroughly and efficiently answer questions in a timely manner. Communicate clear expectations regarding venue logistics and policies. Create and manage detailed wedding day timelines Gather details and construct comprehensive Banquet Event Orders, Diagrams and other supporting documents to display all event information Maintain clear and consistent communication with the Sales & Events, Banquet, Culinary, Facilities, Guest Services and other internal departments to ensure seamless execution. • Day of Coordination: Serve as the day-of coordinator and primary point of contact for couples and their VIPSs, ensuring execution aligns with client expectations, event orders and property standards. Lead rehearsal walk-through and contribute to pre-shift meetings, communicating key details to on-site staff Oversee event set-up Serve as day-of venue liaison for all vendors, confirming logistics, timelines and adherence to venue policies. Qualifications:• Hard Skills Wedding and event planning experience Ability to meet the physical requirements of day-of coordination Proficient skill in Microsoft Office programs Experience in Delphi or similar sales/event planning program a plus • Soft Skills Willing to work a flexible schedule based on on-site wedding planning and events A team player, ready to step in and provide support colleagues and clients alike Exceptional organization skills, ability to multi-task and strategically adapt to changing circumstances while maintaining calm demeanor under pressure. Exudes compassion, positive energy and a warm personality Demonstrations creativity not only in design and décor suggestions but in solutions to logistical challenges Continuously and proactively seeks to improve and refine venue services and workflows with the goal of elevating guest experience and property standards. Join a property where excellence is expected, teamwork is celebrated, and every event reflects our passion for hospitality. Job Type: Full-timeBenefits: 401(k) Dental insurance Employee discount Flexible schedule Health insurance Paid time off Vision insurance Shift: Day shift Evening shift Weekends Ability to Commute: Groton, MA 01450 (Required) Ability to Relocate: Groton, MA 01450: Relocate before starting work (Required) Work Location: In person

Created: 2026-03-10