Administrative AssistantBookkeeper

Benefits:401(k) matchingCompany partiesDental insuranceFlexible scheduleHealth insurancePaid time offVision insuranceInterLink Engineering is a services-based mechanical engineering firm, specializing in product design for manufacturing. We’re a small, growing team in Ahwatukee, based off Elliot Road and the I-10 freeway.We’re looking to internally hire a resourceful, detail-oriented Administrative Assistant / Bookkeeper to help with a variety of tasks to keep our small business data-driven, welcoming for customers, and flowing efficiently. This role is designed to support the administrative team with tasks involving bookkeeping, reception, receiving, marketing, and general office management, with the ability to flex into additional design or shop tasks, if there’s interest.Responsibilities:Administrative & Executive SupportProvide day-to-day administrative support to supervisors and executive staffPerform miscellaneous tasks as assigned, to support business prioritiesAnswer incoming phone calls, route inquiries appropriately, and relay messages professionallyFinancial & Data ManagementInput and track company expenses accuratelyPrepare and manage invoicingMaintain and update weekly company tracking spreadsheetsOrganize and manage digital and physical records for easy access and complianceOffice Operations & LogisticsReceive, process, and distribute incoming packages and mailPack parts, prepare shipments, and coordinate outgoing deliveriesRun company errands, including purchasing office suppliesScan, file, and archive company documentsOffice Maintenance & OrganizationMaintain a clean, organized, and functional office environmentPerform routine office chores to support daily operationsTechnology & Software ProficiencyUtilize Microsoft Office programs (Excel, Word) for data entry, document preparation, and reportingSupport data organization and file management across platformsSkills & Qualifications:Strong organizational and time-management skillsHigh attention to detail and accuracyAbility to prioritize tasks and manage multiple responsibilities simultaneouslyProficiency in Microsoft Excel and WordProfessional English communication skills (phone, written, and in-person)Dependable, flexible, and proactive with a willingness to assist where neededExperience with Odoo a huge plusPrevious Customer Service experience required (FOH retail or restaurant accepted)Some college experience or degreeMust have reliable transportation and driver's licenseA working smartphone is required

Created: 2026-03-10