Building Secretary

Building SecretaryHillendale Elementary School 10-month position - 7.5 hours/day, 187 days/yearSalary $17.44 per hour Job Summary: Provide confidential secretarial and administrative support to the Principal and staff. This role requires the ability to interact effectively with staff, parents, and visitors in a fast-paced environment while maintaining flexibility, proactivity, resourcefulness, efficiency, and a high degree of professionalism and confidentiality. QUALIFICATIONS: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent the minimum educational achievement, training, skills, and/or ability necessary. Education: High School Diploma with training in the secretarial field; college or business school preferred Experience: Experience with PowerSchool is helpful. Organizational Skills: Highly organized with the ability to handle frequent interruptions Confidentiality: Demonstrated reliability in handling sensitive and confidential information. Interpersonal Skills: Excellent interpersonal skills, including tact, patience, and courtesy. Teamwork & Independence: Ability to work independently and collaboratively within a team environment. Problem-Solving: Proven ability to assess situations and effectively problem-solve. Attention to Detail: Strong attention to detail and accuracy. Time Management: Excellent time management and prioritization skills. Personal Attributes: Demonstrates personal effectiveness, credibility, and flexibility. Technical Proficiency: Strong technical capacity and ability to learn new software and systems. Compliance: Must complete and maintain compliance with state-required employment clearances and training. ESSENTIAL FUNCTIONS: Employees must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations. Provide secretarial and administrative support to the Principal and staff. Maintain a safe and secure office environment, ensuring adherence to established protocols. Handle sensitive information with strict confidentiality and exercise a high level of discretion. Greet visitors professionally and manage visitor identification through the Raptor system. Maintain accurate student attendance records, prepare related correspondence, and promptly notify appropriate staff of attendance issues or concerns. Process staff absence requests and secure substitute coverage efficiently. Assist the Principal in arranging coverage for absent staff when substitute personnel are unavailable. Maintain the daily Student Dismissal Spreadsheet and ensure accurate student dismissal procedures. Supervise student drop-off in the morning and dismissal pickups, ensuring student safety in all weather conditions. Collect and maintain volunteer clearance information. Prepare general correspondence and generate reports using advanced computer skills in Google Workspace, Microsoft Excel, Word, and PowerSchool databases. Answer and direct phone calls, take accurate messages, and provide professional telephone etiquette. Sort and distribute incoming mail efficiently. Maintain organized and accurate records and filing systems. Maintain regular and consistent attendance. Perform other duties as assigned by the Principal or supervisor. This position description does not express or imply that these are the only duties to be performed by the incumbent(s) in this position. Employee(s) will be required to complete other job-related duties requested by the supervisor. WORK SCHEDULE: 10 months, 187 days per year, 7.5 hours per day, 8:00 a.m. to 4:00 p.m. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls, and is required to talk or hear. The employee is frequently required to sit, stand, and walk. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. The employee must have the ability to lift and/or move up to 20 pounds. The employee will be subject to inside-office environmental conditions with moderate noise levels. NOTICES: Performances of this position will be evaluated in accordance with the provisions of the Board's policy on the Evaluation of Personnel. The School District retains the right to change this job description at any time for any reason, with or without advance notice. The School District retains the right to assign such additional duties as may be necessary for the efficient or effective operation of the School District. The School District retains the right to change the qualifications for the job. The School District retains the right to waive the necessity for any applicant or employee to have all required qualifications. Clearances required for employment:Pennsylvania Child Abuse History Clearance (Act 151)Pennsylvania State Criminal Record Check (Act 34)Federal Criminal History Record Check (Act 114)Act 168 Sexual Misconduct/Abuse Disclosure Release: Unionville-Chadds Ford School District uses an online process for the submission and processing of required Act 168 forms. Candidates will receive information as necessary during the selection process. The Unionville-Chadds Ford School District is an equal-opportunity employment, educational, and service organization.

Created: 2026-03-10