Proposal Development Coordinator

Willdan is a national leader in energy, engineering, and software consulting services. Since 1964, we have provided comprehensive municipal and infrastructure engineering solutions, including building and safety, public works, public financing, planning, and construction management services. Our mission is to assist engineers, facility owners, municipalities, and utilities in achieving their long-term goals, as we transition communities towards clean energy and a sustainable future. The Proposal Development Coordinator will play a crucial role in crafting compliant and captivating proposals and interview presentations. This position involves close collaboration with technical teams and operating group leaders to consolidate proposal information while adhering to the specific requirements outlined in the RFPs. The role demands excellent task and time management skills in a fast-paced, deadline-driven environment. Essential Duties and Responsibilities Lead collaboration with internal technical teams, operating group leaders, and external partners to create winning proposals. Serve as the primary contact for assigned proposals, guiding the proposal team effectively. Conduct a thorough analysis of RFP requirements to create compliance checklists, ensuring proposals meet all stipulated criteria. Organize and facilitate kickoff and progress meetings, preparing detailed proposal timelines, outlines, and compliance matrices for each proposal phase. Assist in formulating winning themes, value propositions, strengths, and discriminators for initial proposal outlines. Facilitate brainstorming sessions with multi-disciplinary teams to develop innovative solutions for proposal challenges, providing strategic insights that lead to successful outcomes. Draft proposals using standardized Word templates and prepare all essential documents and forms. Coordinate management reviews and approvals throughout the proposal development process. Ensure proposal content adheres to RFP requirements, evaluation criteria, and technical specifications. Stay updated on relevant competitive procurement opportunities, managing the bid opportunities pipeline and communicating these prospects to relevant stakeholders. Review and proofread proposals, ensuring formatting consistency and coordinating graphic design support. Produce and deliver hard copy proposal documents, or submit electronically as required. Create and coordinate interview presentations using PowerPoint templates. Customize staff resumes, project experience descriptions, firm capabilities, and boilerplate summaries accordingly. Maintain organized proposal materials, including proposal files, project summaries, and resumes, ensuring they are current. Implement control procedures to guarantee timely completion and delivery of proposals, alongside creating and managing production schedules. Assist with additional proposal and marketing tasks as needed. Job Requirements / Qualifications Bachelor's degree or a certificate in Marketing, Business, English, or a related field. A minimum of 3 years of experience in proposal development, demonstrating proficiency in the complete proposal lifecycle. Excellent oral and written communication skills in English, with meticulous attention to detail for writing, editing, and formatting technical information. Strong organizational skills to thrive in a dynamic, deadline-focused atmosphere juggling multiple assignments. Capable of working independently, while also being an effective team player managing deliverables. Able to interact professionally with individuals across various levels, backgrounds, and technical competencies. Expertise in Microsoft Word and PowerPoint is essential. Strong proofreading, editing, and reading comprehension abilities. Able to collaborate with team members across different time zones. Comfortable working under tight deadlines. Experience in technical writing/editing is preferred. Background in marketing is a plus. EEO Non-Discrimination and ADA Reasonable Accommodation Statement Willdan is an equal opportunity employer. We consider all applicants for positions without regard to race, religious creed, color, age, marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical issues, genetic testing, reproductive status, or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate based on physical or mental disability when the essential job functions can be reasonably accommodated. Requests for reasonable accommodation will be evaluated on a case-by-case basis. If you require accommodation for any part of the application and hiring process, please inform us. Willdan Group, Inc. participates in E-Verify.

Created: 2026-03-10