Office Manager/ Billing and Payroll Specialist / ...

Vista Springs Careers Find Your Greater Purpose Vista Springs Timber Ridge Village is looking for a highly motivated professional who is wanting to be part of a dynamic team. Someone who wants to learn and grow with our company and help guide our staff in being the #1 Senior Living Communities in the state. Vista Springs offers many wonderful perks including, but not limited to: Heavily subsidized low cost major medical plan. Short Term Disability 401K Dental and Vision Insurance, retirement plan, and generous Paid Time Off Competitive Compensation and Benefits Program. Advancement Potential. Catered Living/Active Lifestyle, Assisted Living and Memory Care Community Realize your full potential for career growth and professional excellence by bringing your full-self every day to thrive in our Joy in Work environment in one of our beautiful Award-winning purpose-built and master-planned communities. Be part of a dynamic and dedicated team. Working Conditions Full time Monday-Friday 8 hours a day- 40 hours a week + more as needed Little travel required Ability to work in an assisted living environment Manager on Duty Rotation (weekends) Purpose Very organized individual and able to keep accurate records for staff, residents and family members. Maintain a positive and caring attitude and present a professional image at all times. To assist the Managing Partner in the daily operations of the facility. Essential duties and responsibilities Answer all incoming phone calls by the third ring Give tours of the facility Track census daily Daily bank deposits Maintain office budget Send out invoices/statements each month Resident billing records Payroll Handling daily in-coming/out-going mail Assist with scheduling and staffing. Order office supplies, gifts & upkeep of office equipment. Coordinate new hire implementation and orientation process. Coordinate all new resident admissions. Maintain staff and resident files Greet people as they enter into the building Assistant to the Managing Partner Accounts payable and receivable MOD Rotation Non-Essential duties and responsibilities Kitchen helper Resident care giver Occasional errands Assist residents when needed Ability to supervise in an emergency situation Educational requirements Associates degree (A.A.) or equivalent from two year college or technical school; three year related experience and/or training; or equivalent combination of education and experience. Work Experience Five years of office manager experience preferred. Two years' experience needed with MS office, Excel, Outlook, and Internet. Language Skills Ability to read and comprehend instructions, correspondence and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customer, staff, residents and their families. Must be able to speak, read and write Basic English skills. Physical Demands Lift up to 25 lbs. required to assist with occasional resident care needs Additional Information Must be able to work in a team player environment, multi-task, detail oriented person, organized and follow through skills. This job description portrays in general terms the duties and responsibilities of the position. It is in no way intended to limit management's flexibility to assign work responsibilities.

Created: 2026-03-10