Administrative Event Coordinator

Benefits:Opportunity for advancementPaid time offTraining & developmentVenue Concierge role supporting guest experience, event coordination, and administrative operations at a destination farm venue. The Administrative Event Coordinator is a steady point of connection for guests, supporting their experience from first inquiry through final details. This on-site, weekday role sits at the intersection of hospitality and organization—keeping communication clear, information accurate, and plans moving forward with intention. The core purpose of this role is to ensure our guests feel genuinely cared for. By maintaining strong records and thoughtful coordination behind the scenes, this role helps our team stay prepared and deliver exceptional experience, distinctly from The Kitchen.What You’ll DoGuide prospective guests through pricing, availability, and event formatsMaintain accurate client records, timelines, and communication across internal systemsCoordinate private events from first contact through menu development and event designRespond to guest questions and support leadership with administrative projectsCoordinate internal handoffs to support smooth, well-prepared venue supportGuest Experience & CommunicationRespond to phone and email inquiries, documenting interactions clearly and consistentlyEnsure client preferences and updates are clearly documented and sharedRepresent The Kitchen with confidence, hospitality, and attention to detailDrive sales through client interactions, excellent storytelling and follow upOperations, Records & OrganizationMaintain clean, reliable records across Google Drive, CRM, and business systemsFollow established workflows to keep priorities moving accurately and on timeProvide leadership with up-to-date visibility on active projects and client interactionsFlag missing information, upcoming deadlines, and operational needs proactivelySupport registration management, gift certificates, and light retail coordinationKey CompetenciesA genuine enthusiasm for delivering outstanding guest experiencesComfortable working in cloud-based systems to manage communication, documentation, spreadsheets, and CRM records; experience with Google Workspace preferredDocument creation using Canva, Adobe, or similar software experience preferredHighly organized and detail-oriented with strong written and verbal communication skillsManage daily priorities using schedules and timelines to support clear communicationFlag issues early and work with the team to find practical solutionsOperate with independence and initiative in a highly collaborative environmentQualificationsCompletion of a college degree strongly preferred5+ years experience working in event-focused hospitality setting3+ years in administrative role, training or coaching is preferredPrevious direct responsibility for maintaining organized documentationPassion for food, wine and hospitality a mustSchedule, Compensation & GrowthOn-site, Monday–Friday, 9:00 AM–4:00 PM (30-40 hours per week)a full time position may be available by adding night/weekend shifts in hospitalityHourly compensation range: $26–$32, based on experienceQuarterly bonus opportunities tied to records, event success and client experienceBenefits after 90 days include healthcare reimbursement, retirement plan with company match, paid time off, and employee discountsLong-term role with opportunity for growthTo be ConsideredPlease apply by emailing with both:Your resume, including 3 professional referencesA brief cover letter sharing why this role at The Kitchen at Middleground Farms feels like a great fit for youWe’re seeking someone who feels aligned with our way of working, both personally and professionally, and who finds purpose in thoughtful hospitality, clear communication, and care for the details that make guests feel truly considered. We look forward to hearing from you!

Created: 2026-03-10