Events and Food Drives Logistics Coordinator

Job Type Full-time Description Why We Exist At the Food Bank of Northern Nevada, we believe that no one should go hungry-not today, not ever. Hunger isn't just about food; it's about dignity, opportunity, and the power of community. Every meal we provide is a step toward hope, a step toward equity, and a step toward a future where food insecurity is no longer a reality. How We Do It We're not just a food bank-we're a movement. A team of dedicated individuals, rowing together, driven by a shared commitment to making a real, measurable impact. Every role here, from warehouse operations to community outreach, is part of a bigger mission- Feeding the hungry today and solving hunger for tomorrow through community partnershipWhat We Offer This is not the place to chase titles, clock in for a paycheck, or climb a corporate ladder. This is the place for people who care deeply, work hard, and stand together-because the work we do is bigger than any one of us. If you're looking to be part of a team that values purpose over prestige and collaboration over competition, we'd love to have you on board. At the Food Bank of Northern Nevada, we don't just feed people-we fuel change. Come be a part of something greater; were not just a paycheck! We are a safety- sensitive, drug free work place Requirements Job Purpose: This position is responsible for coordinating and executing the logistics of the Food Bank of Northern Nevada's established special events and community food drives. Because events are pre-determined annually, this role focuses on operational coordination rather than event design, ensuring each initiative is implemented efficiently, consistently, and in alignment with organizational standards. Responsibilities include coordinating event logistics (volunteer needs, site confirmations, materials, timelines, and internal communication), serving as the primary point of contact for food drive hosts, coordinating the logistics of each traditional and virtual food drive while ensuring all necessary information is clearly communicated to staff, volunteers, and leadership. The Events & Food Drive Coordinator represents the Food Bank in the community, maintains relationships with businesses, faith-based organizations, schools, and community partners, and ensures each engagement reflects a professional and positive organizational presence. This role has heavy collaboration cross-functionally with management and staff. The position allocates approximately 10% administrative/reporting, 30% of time to event logistical coordination and 60% to food drive coordination, depending on the season. Special Conditions or Certifications of Employment: • Valid Nevada driver's license and proof of insurance. • Pre-employment Background Check Required • Pre-employment Drug Screen Required Benefits: • Competitive Salary • Health, Dental, and Vision Insurance • 403/b Retirement Savings Plan • 12 Paid Holidays per year (sometimes more) • Generous PTO Accrual • STD • LTD • Life Insurance • AD&D • Paid Education Reimbursement • Paycheck Advance (On-Demand Pay) • Training and professional development opportunities • Friendly and collaborative work environment Required Education and Experience:• Associate's degree - or- • 1-2 years of experience in customer service, plus • 1-2 years of experience working with events. • And • Vendor management (work with vendors to secure arrangements, services and goods.) • Experience with general accounting and business procedures. • Donor management skills a plus. (customer service, mange expectations, & driving success) • Excellent computer skills required including competency with databases, word processing, spreadsheet and presentation software Preferred Skills & Experience:• Bachelor's degree in business, communications, marketing or related field is desirable. • Previous experience with a nonprofit organization is desirable. ESSENTIAL DUTIES INCLUDE BUT ARE NOT LIMITED TO:Event & Food Drive Logistics Coordination Coordinate logistics for all food drives including data input, driver coordination for drop offs and pick ups. Coordinate and execute the Food Bank's established events, including volunteer and internal employee events, under the direction of the Director of Marketing & Communications. Coordinate logistics and details for all second- and third-party events and food drive opportunities, ensuring alignment with minimum fundraising, brand, and mission standards. Coordinate logistics and details for employees, donor, and volunteer events in support of various FBNN team members. Coordinate and communicate: event objectives, timelines, budgets, stakeholders, and appropriate follow-up activities. Perform other job functions as assigned. Community & Donor Engagement Work with food drive hosts to maximize their success and, when appropriate, encourage the use of the virtual food drive platform. Engage food drive and event donors personally, including off-site meetings, tours, and hands-on customer service (e.g., delivery/pickup of barrels when necessary). Maintain and develop relationships with existing and prospective event sponsors and vendors in coordination with overall FBNN development efforts, working closely with the Corporate Development Officer. Strategize with development staff to leverage events as donor engagement and prospect identification opportunities. Ensure food and fund drive materials are professional, compelling, and aligned with sponsorship expectations. Perform other job functions as assigned. Financial & Administrative Oversight Understand and adhere to event budgets (collaboration with Finance and database teams to ensure accurate billing, deposits, and financial tracking.) Conduct all job duties with appropriate confidentiality. Perform other job functions as assigned. Cross-Functional & Team Collaboration Engage co-workers, volunteers, and committee members to support inclusive and well-coordinated events. Maintain a positive and professional work environment through effective communication with clients, visitors, colleagues, and supervisors. Perform other job functions as assigned. KNOWLEDGE/SKILLS/ABILITIES: Strong written and verbal communication skills, with the ability to clearly convey logistics, timelines, and expectations to diverse internal and external stakeholders while maintaining brand and mission alignment. Professional and customer-focused presence when representing the organization with donors, sponsors, volunteers, community partners, and board members. Exceptional organizational and time management skills, with strong attention to detail and follow-through to ensure accurate scheduling, documentation, and execution. Demonstrated ability to coordinate structured initiatives from initiation through completion within defined frameworks and established processes. Ability to anticipate logistical needs, prioritize competing demands, and proactively resolve operational challenges. Strong collaboration and interpersonal skills, with the ability to work effectively across departments, take direction from multiple stakeholders, and engage volunteers and internal teams in support of shared outcomes. Ability to understand and work within established budgets while maintaining organized administrative systems and accurate records. Ability to handle sensitive information with discretion and confidentiality, particularly in governance-related matters. Intermediate to advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience working with databases or CRM systems to track activity and reporting. Demonstrates accountability, reliability, and sound judgment in a fast-paced, service-oriented environment. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Supervisory Responsibility: This position has no supervisory responsibilities. Work Environment/ Physical Demands: While performing the duties of this job, the employee regularly works in an office setting. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear. Position Type/Expected Hours of Work: This is a full-time position. Normal days and hours of work are Monday through Friday 8:00a.m. to 4:30p.m. Days and hours may vary from normal schedule when program schedule adjusts or other special events arise. Travel: Local travel to various events may be required. EEO Statement The Food Bank of Northern Nevada provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Food Bank of Northern Nevada complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Salary Description $22.50 - $23.50 per hour

Created: 2026-03-10