Assistant Project Manager

Job Type Full-time Description HILLS Properties is seeking a motivated Assistant Project Manager to support the successful planning, execution, and delivery of their upcoming Construction Projects! This role works closely with the Construction Project Manager and plays a key part in maintaining project documentation, schedules, budgets, and communication to ensure high-quality outcomes. Assisting their assigned Project Manager in the planning, execution, client satisfaction, and financial outcome of assigned construction projects. Ensure that initial plans and specifications are issued to subcontractors and suppliers Maintain all document controls for the project including, but not limited to, specifications, geotechnical reports, permits, clarifications, field sketches, inspections, daily field reports, sign-in sheets, meeting minutes, submittal log, RFI log, change order logs and safety meeting reports. Distribute and communicate all revised Construction Documents Assist the Project Manager with change requests and document review Preparation and delivery of electronic closeout and owner's manuals in a timely manner. Maintain closeout log and obtain all closeout documents, warranties and log information Understand and enforce company safety rules and procedures. Assist in managing the project budget by controlling expenditures, identifying work not covered by subcontractor and overall cost management. Assist with coordinating, creating, updating, and distributing project schedules. Assist with materials and equipment orders are released for fabrication in time for their delivery as required on the job site Schedule and assist in drafting agendas for coordination meetings, as directed by the Project Manager Prepare and distribute meeting minutes Utilize Procore, Bluebeam and Excel for reporting, updating drawings and communication purposes Review and prepare miscellaneous reports and forms, as requested Compose scope of work identifying products, specifications and performance standards and contract documents Recognize, report, and solve problems in a creative, positive, constructive way and make recommendations for improvements in systems, procedures, and policies Check contractors' work for completeness and quality Ensure buildings are built per plan. Answer questions regarding scope of work related to executed contracts Assist superintendent in physically setting up construction trailer and job site RequirementsAt least 3-5 years of experience in construction, Multifamily construction preferred Thorough knowledge and understanding of the general and subcontract documents, drawings and specifications, construction means, methods, and materials Familiar with a variety of the field's concepts, means and methods, best practices, and procedures. Proficient in Procore software Proficient with Microsoft Outlook, Microsoft Project, Word, Excel. Experience with Bluebeam, MS Project & Procore, or other related construction management software preferred Experience with electronic scheduling software (system) preferred Strong management, leadership, and people skills combined with excellent attention to detail Excellent communication skills (both verbally and in writing) Meticulous attention-to-detail Demonstrate dependability, flexibility, and teamwork Ability to interact and communicate effectively within the organization Proficient in reading, understanding, and applying blueprints and job specifications

Created: 2026-03-10