Administrative Specialist Senior

Advertisement Closes 3/1/2026 (7:00 PM EST) 26-00832 Administrative Specialist Senior Pay Grade13 Salary $3,273.74 - $4,910.60 Monthly Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Education & Labor Cabinet | Office of the Secretary Location 500 Mero Street 3rd Floor Frankfort, KY 40601 USA Description The Kentucky Education and Labor Cabinet advances education, workforce development, and economic opportunityacross the Commonwealth of Kentucky. The cabinet provides education and training programs, employment and reemploymentservices, and workforce support to help Kentuckians gain skills, find meaningful work, and connect withemployers. The cabinet also partners with education providers, workforce boards, and employers to align training withlabor market needs and oversees labor programs that promote fair and safe workplaces. Take advantage of this opportunity to join our team and make a difference in Kentucky! We are seeking areliable, self-motivated individual to serve in a full-time role for the employers and employees across thecommonwealth. This position is in the Workers' Claims Legal Division, working as an Administrative Specialist Senior in theOffice of Legal Services at the Education and Labor Cabinet. The position will be based in Franklin County.The ability to telecommute may be available up to two days per week after successful completion of aprobationary period. Job duties include: Provides professional administrative support to staff attorneys as it relates to the functions that affectthe process of numerous and complex legal programs and projects in the development, implementation, andimprovement in the legal division, including preparing legal documents, maintaining files, and keepingstatistics. Maintains all records for the legal division. Receives citation files from enforcement division. Reviews cases for accuracy and clarity before creating files. Works with assigned attorney on the preparation and organization of citation files. Organizes and prepares case information with supporting documentation and provides assistance to attorney(s) as needed. Monitors and organizes incoming mail and other various pleadings. Maintains legal files. Organizes and closes files as requested. Completes check processing and creates spreadsheet and ledgers to track penalty payments received from cited employers. Drafts letters or documents on behalf of attorneys. Coordinates payment for fees associated with legal proceedings. Oversees and serves as the liaison for an administrative process collaborating with state and federal courtofficials and works with other government agencies and attorneys. Coordinates with chief administrative lawjudge staff to schedule hearings. Compiles statistics or information obtained by the general counsel's officefor statutory requirements per KRS Chapter 342. Organizes and supervises collection work, filing, and releasing of liens and tracks the processes. Updates CourtNet, a statewide processing and filing system. Provides professional support to the attorney assigned to represent the DWC in legal actions, including drafting legal documents and supplyingdocumentation. Orders office supplies, acts as backup to the other Administrative Specialist Senior. Communicates with the public, answering inquiries and making referrals as necessary. Corresponds via phone or email as it relates to new or ongoing cases, and reports information to staff attorneys as necessary. Preferred Knowledge, Skills, and Abilities for the selected candidate: Excellent communication, problem-solving, and analytical skills. Day to day computer skills. Ability to work within a team, as well as independently. Excel experience (pivot tables, creating formulas, and charts). Excellent interpersonal skills. Strong organizational skills. Attention to detail. Committed to meeting deadlines. Ability to adapt to work volume and changing priorities. If you are interested in a challenging yet rewarding opportunity to make a positive difference in our cabinet,we would love to review your application for the Administrative Specialist Senior position. This position will have access to confidential and sensitive information. The successful candidate will berequired to ensure the safeguarding and security of all confidential and sensitive information and will berequired to complete training, sign acknowledgements, follow all policies and adhere to all statutes andrequirements pertaining to the safeguarding and security of confidential and sensitive information whileemployed and after employment ends. The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the United States. ELC will only useE-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities,please contact the Department of Homeland Security (DHS) at 999-897-7781 or . Minimum Requirements EDUCATION:Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS:Three years of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE:Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION:Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Dale Hamblin at Dale.Hamblin@. An Equal Opportunity Employer M/F/D

Created: 2026-03-10