Administrative Aide

Overview McKinley Health Center aims to provide high-quality ambulatory healthcare and health education to students and medical expertise to University leadership. The center is accredited through the Accreditation Association for Ambulatory Health Care (AAAHC). Employees are required to provide proof of certain immunizations according to CDC ACIP guidelines. To review the full policy, please review the Immunizations policy. Our staff works on campus with an academically talented and diverse student population, including international students. Job Summary Provides high-level support to the Executive Director (ED) of McKinley Health Center (MHC) by serving as a change agent. Manages executive scheduling, communications, and office operations, and serves as a liaison with campus and community partners. Duties & Responsibilities Administrative: Serve as primary point of contact for students, faculty, staff, parents, vendors, and external stakeholders. Manage, maintain, and safeguard confidential administrative records in compliance with institutional policies. Provide comprehensive administrative support for employee searches, including coordinating interviews and related logistics. Assess equipment and supply needs, process purchases, reimbursements, and payment transactions in collaboration with the Business Office. Coordinate administrative conference travel, submit travel reimbursements, and review/approve electronic invoices and payment transactions in collaboration with the Business Office (T-Card, P-Card purchases, and travel expense reports). Oversee production and distribution of the annual MHC calendar and office signage. Participate in quality assurance, compliance, and risk management activities. Provide high-level administrative support to Medical Directors, Director of Health Education, Assistant and Associate Directors. Staff and Event Coordination: Manage daily office operations and ensure administrative tasks are completed in accordance with MHC policies and procedures. Coordinate Student Advisory Board (SAB) and Student Health Insurance Advisory Committee (SHIAC) meetings, including scheduling, agenda preparation, minute-taking, and logistics. Coordinate Senior Leadership Group weekly meetings, including agenda development, minutes, and follow-up action items. Support the preparation of reports, presentations, and briefing materials for senior leadership and committees. Plan and coordinate special events, including annual all-staff meetings, recognition programs, and retirement celebrations. Support for Executive Director: Provide high-level administrative support to the ED, including scheduling, meeting coordination, travel, and conference arrangements. Manage and prioritize the EDs calendar, patient appointments, and correspondence; draft and prepare responses as needed; track deadlines and follow-ups to ensure timely communication. Supervisory & Training: Assist in drafting and updating job descriptions, train, supervise, and evaluate administrative support staff; delegate assignments, review work for quality, and implement improvements. Review and approve timesheets, sick leave, and vacation requests; complete annual performance evaluations and provide ongoing feedback and coaching for support staff. Minimum Qualifications High school graduation or equivalent; any one or any combination totaling five (5) years from the following categories: college coursework in business, finance, accounting, or related field; 60 semester hours or an Associates degree equals one year; 90 semester hours equals two years; 120 semester hours or a Bachelors degree equals three years; Masters degree or higher equals four years; progressively more responsible office experience including supervision, organization, and knowledge of office principles. Preferred Qualifications Supervisory experience. Knowledge, Skills And Abilities Strong organizational and time-management skills with attention to detail. Excellent communication skills. Strong problem-solving skills, sound judgment, and flexibility in changing circumstances while maintaining accuracy and professionalism. Patience, tact, and the ability to work effectively with university personnel, community partners, and government representatives. Discretion, diplomacy, and strict adherence to confidentiality. Proficiency in Microsoft Office applications. Ability to handle confidential information with discretion; ability to work independently and as part of a team. Ability to manage multiple priorities and resolve issues efficiently in a fast-paced environment. Appointment Information This is a 100% full-time Civil Service 0058 - Administrative Aide position, appointed on a 12-month basis. Expected start date is as soon as possible after 3/2/2026. Budgeted salary range: $57,000 to $62,000 per year. Sponsorship for work authorization is not available for this position. For more information on Civil Service classifications, visit the SUCSS website. Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on Feb 20, 2026. Apply via the Apply Now button. Transcripts or credentials should be provided by the first day of employment if required. For further information, contact Sean Wilson at seanw11@. For questions about the application process, contact 217-333-2137. Additional information: The University of Illinois Urbana-Champaign is an equal opportunity employer; required employment notices and posters apply; accommodations are available for applicants with disabilities upon request. Requisition ID: 1034718 Job Category: Professional and Administrative Apply at: #J-18808-Ljbffr

Created: 2026-03-10