Senior Administrative Assistant (Grant Funded)

Senior Administrative Assistant (Grant Funded) - North Campus FUNCTION: The Senior Administrative Assistant provides comprehensive administrative support for the San Jacinto College GEAR UP: Galena Park ISD Student Success project, a seven-year federally funded initiative. This position serves as the first point of contact for the GEAR UP office, manages day-to-day administrative operations, and assists with internal reporting, scheduling, and coordination of activities to ensure compliance with institutional and federal guidelines. Essential Job Functions: Serve as the initial point of contact for visitors, students, and partners; manage front office operations. Provide administrative support to the Project Director and GEAR UP staff, including scheduling meetings, preparing agendas, and maintaining calendars. Assist in preparing internal reports and compiling data for quarterly and annual grant reporting. Maintain organized filing systems for grant documentation, student records, and compliance materials. Coordinate logistics for workshops, campus visits, and parent engagement events, including room reservations and materials preparation. Process purchase orders, track supply inventory, and assist with budget documentation as directed by the Project Director. Support communication efforts by drafting correspondence, updating social media posts, and assisting with bilingual outreach materials (English/Spanish preferred). Provide assistance with travel arrangements for staff attending GEAR UP conferences and events. Perform other duties as assigned to support project goals and compliance requirements. Knowledge, Skills and Abilities: Strong organizational and time-management skills. Proficiency in Microsoft Office Suite and ability to learn college systems. Excellent verbal and written communication skills. Ability to maintain confidentiality and handle sensitive information. Customer service orientation and ability to work with various populations. Detail-oriented with ability to meet deadlines in a fast-paced environment. Required Education: High school diploma or equivalent. Preferred Education: Associate degree preferred. Required Experience: Three years of office, clerical or administration support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. Preferred Experience: One or more years in a higher education environment Bilingual Grant-funded positions are contingent on the continuation and the availability of grant funds.Salary Grade: 106 Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule Requisition Number: req6210 Posting Close Date: 3/14/2026 at 6 pm CST

Created: 2026-03-10