Pharmaceutical Event Management Coordinator

At Amex GBT, we are fueled by our passion for travel and its transformative power in the industry. We invite you to join a collaborative and inclusive culture where your contributions are recognized and can inspire others. As the central point of contact for our pharmaceutical events, you will collaborate with clients to fully understand and meet their program objectives. This role requires you to manage additional meeting spaces and provide vital logistical support for event activities. You will be responsible for securing meeting venues, coordinating audiovisual and catering needs, and customizing spaces to meet client specifications. Your on-site support is crucial for the seamless execution of all activities, with travel required up to 40% of your time. Your Key Responsibilities: Develop and manage a comprehensive project timeline to ensure all details are handled with precision and timeliness. Utilize a business program management system to monitor the program from initiation to final billing. Negotiate hotel and event requirements to ensure all contracted standards are met while considering cancellation policies. Act as a liaison between IT support and clients regarding web requirements for assigned programs. Coordinate site inspections as required, creating a detailed program itinerary that specifies all unique needs. Maintain accurate records to guarantee compliance with Amex GBT's policies for thorough reporting. Evaluate program impact and actively pursue enhancements based on objectives and results. Collaborate with teams to manage registration and air travel needs, ensuring clear communication throughout the program lifecycle. Foster a positive team atmosphere and uphold proactive communication with clients to enhance satisfaction and alignment with their expectations. Effectively relay program needs to the team and collaborate with support departments to exceed client goals. Schedule regular status meetings with clients and stakeholders, guiding projects from pre-launch through execution. Assess current processes and propose improvements as necessary while managing financial forecasts and reporting accurate program costs. What We Are Looking For: Required: 3-5 years of meeting planning experience, including a minimum of 2 years in the pharmaceutical sector. Experience with Pharmaceutical Congresses is advantageous. A 4-year degree and CMP designation are preferred. Outstanding communication skills to engage effectively at all levels of management and with clients. Meticulous attention to detail and ability to meet tight deadlines. Proficiency in technology with strong analytical skills. Advanced experience in Microsoft Word and Excel. Familiarity with meeting industry technologies, such as CVENT, is preferred. Exceptional oral and written presentation skills. Willingness and ability to travel up to 40%. Location This role is based in the United States. The national base salary range for this position is $55,300.00 to $102,700.00, depending on various factors including role complexity, relevant experience, and skills. This role is also eligible for a discretionary annual bonus based on individual and/or company performance. For more details about our comprehensive US benefits programs, please refer to our Benefits-at-a-Glance document. The #TeamGBT Experience: Flexible benefits starting from day one, including health and welfare insurance plans, retirement programs, and wellbeing resources. Travel perks offering discounted rates from major travel providers on flights, hotels, cruises, and car rentals. Skill development opportunities with access to over 20,000 courses on our learning platform, leadership training, and early access to new job openings. Commitment to Inclusion through global Inclusion Groups that promote discussions on challenges and drive the company initiatives. And much more! All applicants will receive equal consideration for employment without regard to age, sex, gender, or any other protected characteristic.

Created: 2026-03-10