Administrative Analyst-City Administration

Salary : $103,265.96 - $139,443.14 Annually Location : San Ramon, CA Job Type: Full-Time Job Number: 2026-01-U150 Department: City Administration Department Opening Date: 01/28/2026 Closing Date: 2/18/2026 5:00 PM Pacific Description THE CITY OF SAN RAMON IS SEEKING A PROFESSIONAL WITH A STRONG BACKGROUND IN ECONOMICS AND DATA ANALYTICS TO ADDRESS COMPLEX GOVERNMENT POLICY CHALLENGES, REFRAME LOCAL GOVERNMENT FISCAL SUSTAINABILITY IN ECONOMICS TERMS, AND DESIGN AN INNOVATIVE LOCAL ECONOMIC DEVELOPMENT PROGRAM. Under general direction, provides varied, complex and confidential management and operational analysis in support of a department, division or program(s); analyzes practices, procedures and data including financial and geospatial; and makes recommendations for organizational, operational, financial, policy, staffing, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations for assigned projects and programs; oversees and administers a variety of projects, grants and contracts; provides technical advice to staff, other departments, the public and other agencies; and performs related work as required. IDEAL CANDIDATE The ideal candidate for this position is a strategic, solutions-oriented professional with a strong foundation in public sector administration and a passion for using data to drive informed decision-making. They bring expertise in data analysis, economics, and local government finance, and are skilled at translating complex datasets into clear, actionable insights that support organizational goals and community outcomes. This individual is highly analytical and detail-oriented, with experience in analyzing and reporting on department budgets, conducting financial modeling, and identifying opportunities for operational efficiencies. They are comfortable working with large datasets, financial systems, and performance metrics, and can present findings in a compelling, succinct, and accessible manner to staff, leadership, and external stakeholders. The ideal candidate excels in program analysis, leveraging data to identify key performance indicators, evaluate program effectiveness, and recommend strategies for optimization. They understand how to use metrics to monitor progress, improve service delivery, and ensure programs align with organizational priorities and community needs. With a keen understanding of economic principles and how they influence local economic trends and development strategies, the ideal candidate can support business attraction and retention efforts, evaluate program outcomes, and contribute to policy development that fosters sustainable economic growth. As a systems thinker, they excel at identifying patterns, solving problems, and recommending improvements across a variety of functions. They are curious, adaptable, and committed to continuous learning-always seeking new tools, technologies, and approaches to enhance their work and the work of their team. They are also a capable and collaborative team member who thrives in a dynamic, fast-paced environment. They communicate effectively across all levels of the organization, deliver constructive feedback with professionalism and tact, and foster a culture of trust, transparency, and shared success. Equally important, the ideal candidate will thrive as part of a relatively new leadership team that values collaboration and is committed to fostering a positive and engaging workplace culture. They are a self-starter-someone who can take even the smallest project and run with it to successful completion. They bring emotional intelligence, a sense of humor, and a team-first, growth mindset to their work-valuing relationships as much as results. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned supervisory or management personnel. May provide general supervision, direction and training over assigned professional, technical and administrative staff within assigned department. CLASS CHARACTERISTICS This is the first professional level within the administrative series. Incumbents support departmental management staff by conducting organizational, managerial, and operational analyses and studies. Incumbents develop and implement policies and procedures for a variety of projects and programs within an assigned department, including budget administration, contract administration, complex data or financial analysis, and program evaluation. Successful performance of the work requires the ability to work independently and perform complex analyses and research. This class is distinguished from the Administrative Coordinator in that the latter primarily organizes and oversees day to day program or office administration. It is further distinguished from the Program Manager in that the latter oversees and manages one or more program areas. EXAMPLES OF TYPICAL JOB FUNCTIONS(Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Conducts a variety of analytical and operational studies regarding departmental and programmatic activities; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports. Coordinates and performs professional-level administrative and programmatic work in such areas as budget development, financial administration and reporting, grants, purchasing, database management and analysis, contract administration, management analysis, public information, and program evaluation. Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the department to which assigned. Oversees and ensures that the administrative functions of the organizational unit or program(s) to which assigned are effectively carried out. Conducts special research projects, including gathering, compiling and analyzing information; provides alternatives and makes recommendations on courses of action. Prepares complex reports, manuals, bid proposals, requests for proposals and other documents for special projects, programs and research; gives presentations on findings. Implements technological improvements as required; provides technical information and training to City staff as required. Answers questions and assists in resolving problems requiring professional advice. Compiles information and maintains complex databases for tracking information for reporting purposes. Prepares and administers contracts for projects and programs including determining sources and vendors, coordinating activities and tracking expenditures. Prepares grant proposals and monitors grant activities ensuring compliance with stipulations and reporting requirements. Represents the City/Department/Program on various boards and committees; attends meetings ensuring the City/Department/Program's views are represented. Represents the City, the department and/or a program area in meetings and maintains liaison with a variety of public agencies and community groups and organizations. May plan, prioritize, assign, supervise, and review the work of assigned staff; train staff, evaluate employee performance, counsel employees, and effectively recommend initial disciplinary action; assists in selection and promotion. Performs other duties as assigned. Knowledge and AbilitiesKnowledge of: Principles and practices of municipal management and government; basic principles, practices, and procedures of funding sources and grant funds disbursement; project and/or program management, analytical processes, and report preparation techniques; municipal programs such as, but not limited to, purchasing, finance, budgeting, and other related governmental programs; organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures; basic principles and practices of public administration as applied to operational unit and program administration; research and reporting methods, techniques, and procedures; sources of information related to a broad range of municipal programs, services, and administration; applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility; public relations techniques; principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures; recent and on-going developments, current literature, and sources of information related to the operations of the assigned division; record keeping principles and procedures; modern office practices, methods, and computer equipment and applications related to the work; English usage, grammar, spelling, vocabulary, and punctuation; and techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to: Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities; plan and conduct effective management, administrative, and operational studies; conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives; analyze, interpret, summarize, and present administrative and technical information and data in an effective manner; evaluate and develop improvements in operations, procedures, policies, or methods; research, analyze, and evaluate new service delivery methods, procedures, and techniques; prepare clear and concise reports, correspondence, policies, procedures, and other written materials; interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations; effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals; provide supervision and training to employees within the assigned department; establish and maintain a variety of filing, record keeping, and tracking systems; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines; operate and maintain modern office equipment, including computer equipment and specialized software applications programs; use English effectively to communicate in person, over the telephone, and in writing; use tact, initiative, prudence, and independent judgment within general policy and legal guidelines; and establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Minimum Qualifications Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Education Equivalent to graduation from a four-year college or university with major coursework in business or public administration, public policy or a field related to the area of assignment. AND Experience Two (2) years of experience in providing professional-level administrative or operational support in a staff capacity, conducting operational research and assisting with the budgeting process. Licenses and Certifications: Possession of, or ability to obtain, a valid California driver's license by time of appointment. .A valid California Driver's License is not a requirement for this position. However, persons hired into this class who intend to drive their personal vehicle and/or a City vehicle as part of their job duties will be required to possess a valid California Driver's License; alternatively, persons hired into this class could use alternative means of transportation as part of their job duties. Additional Information PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. FLSA: EXEMPT REVISED: MARCH 2019 Recruitment Process Resumes cannot be substituted for a completed application. The recruitment process is as follows: The most qualified candidates, as determined by initial screening of applications, will be invited to participate in a practice exam and/or oral panel interview. Zoom panel Interviews are tentatively scheduled for mid-March 2026. The eligibility list will be established from the interview process. Individuals on the eligibility list may be asked to participate in a second round of interviews based on specific individual qualifications and the City's needs. The eligibility list will remain in effect for one (1) year for potential future vacancies. The City of San Ramon is an equal opportunity employer and does not discriminate against race, color, religion, national origin, age, sex origin, sexual orientation or disability. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at Information contained herein, including the recruitment process, is subject to change without notice. The City's excellent benefit package includes CalPERS retirement; medical, dental and vision plans; Medical Insurance is provided to employees through the CalPERS Public Employees Medical and Hospital Care Act (PEMHCA). City pays up to the Kaiser Bay Area Rate.12 days of vacation and 12 days of sick leave accrued annually; 10.5 paid holidays; 3 floating holidays; adoption benefits; short- and long-term disability; employee assistance program; group and supplemental life insurance; and a retiree health savings plan. Option to participate in the City's 457 deferred compensation and/or 457 Roth plans. for a detailed summary of our benefits by bargaining unit. 01 Please indicate your highest level of education completed. High School or Equivalent 1 year college (30 semester/45 quarter units) 2 years of college (Associate's Degree or 60 semester/90 quarter units) 3 years of college (90 semester/135 quarter units) 4 years of college (Bachelor's Degree or 120 semester/180 quarter units) Master's Degree or above 02 How many years of years of experience do you possess in providing professional-level administrative or operational support in a staff capacity, conducting operational research and/or assisting with the budgeting process None Less than 1 year 1 year but less than 2 years 2 years but less than 3 years 3 years but less than 4 years 4 years but less than 5 years 5 years but less than 6 years 6 years but less than 7 years 7 years or more 03 Please list relevant major coursework or fields(s) of study. 04 Please describe your experience analyzing large data sets to support decision-making in a public sector or economic development context. What tools, techniques, or methods did you use to manage and interpret the data effectively? 05 Please describe a project where you conducted a policy or operational analysis. What was the issue, what alternatives did you evaluate, and what recommendation did you make? 06 Please describe experience you have with developing or implementing performance metrics or dashboards to track program effectiveness or service delivery? 07 Please describe a time you worked with internal or external stakeholders to gather input for a report, policy, or program. How did you ensure their perspectives were incorporated? 08 How do you stay current with trends and best practices in local government, economic development, or data analytics? Provide examples of how you've applied this knowledge in your work. Required Question

Created: 2026-03-10