Executive Assistant, Experienced

Executive Assistant, Experienced The Application Services team plays a critical role in enhancing customer and technical collaboration while delivering all application development through a Platform and Technology Product Operating Model. The Executive Assistant, Experienced will report to the VP of Applications Payer Systems. In this role you will fully support the VP of Applications Payer Systems and provide limited support to the direct leadership team. Our leadership model is about developing great leaders at all levels and creating opportunities for our people to grow personally, professionally, and financially. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning. Responsibilities In this role, you will: Perform administrative, analytical, and procedural tasks with a high degree of autonomy. Manage administrative matters in the absence of, or on behalf of, the manager Oversee third-party relationships by implementing designated systems, routinely monitoring performance, and tracking goods and services Act as an administrative liaison between the manager, direct reports, and both internal and external contacts Organize and manage the executive's daily calendar, appointments, meetings, and related schedules Leverage AI tools, such as Microsoft Copilot, to optimize workflows and build agents and systems that increase efficiency Set an example within the admin community by sharing best practices for using AI to accomplish administrative tasks Independently plan meetings and organizational events, coordinating facilities, food, and IT support at approved office locations Coordinate travel arrangements with leadership, including flights, hotels, and other logistics Manage meeting scheduling, develop notes and summaries, and handle related calendaring tasks Maintain distribution lists, organizational charts, and address miscellaneous requests Handle expense reporting through Concur, including submitting and approving reports, auditing for compliance, managing invoice approvals, and processing travel request approvals Qualifications In this role, you will need: A bachelor's degree or equivalent experience At least 3 years of prior relevant experience Advanced proficiency in the Microsoft Office Suite - including Outlook, PowerPoint, Word, Excel, and Copilot is required Intermediate knowledge of LucidCharts is preferred, and familiarity with Planview, SharePoint, Service Marketplace, Concur, UltiPro, and Jira is a plus Ability to demonstrate flexibility, resilience, strong problem-solving skills, and the ability to work independently while effectively managing multiple projects simultaneously Hybrid This role requires employees to be in-office based on our hybrid workplace model, balancing purposeful in-person collaboration with flexibility. For most teams, this means coming into the office two days each week. Employees living more than 50 miles from an office location will work with their manager to determine in-office time based on business need. About Us Stellarus, launched in January 2025, is designed to scale innovative healthcare solutions that support customers in creating a health care experience deserving of their family, friends, and neighbors. Stellarus is part of a family of organizations that is overseen by a nonprofit corporate entity named Ascendiun. The Ascendiun Family of Companies also includes Blue Shield of California and its subsidiary, Blue Shield of California Promise Health Plan and Altais, a clinical services company. Stellarus' vision is to empower its customers to create a healthcare experience that is worthy of their family, friends, and neighbors. Stellarus' objective is to offer innovative, modern, scalable solutions that challenge the health care status quo. This very closely aligns with Blue Shield of California's vision by using innovation to improve quality, affordability, and experience for members. To achieve our mission, we foster an environment where all employees can thrive and contribute fully to address the needs of the various communities we serve. We are committed to creating and maintaining a supportive workplace that upholds our values and advances our goals. Our core values of agility, trust, drive, courage and service shape our approach to developing innovative product offerings. We believe in fostering a workplace environment that balances purposeful in-person collaboration with flexibility - providing clear expectations while respecting the diverse needs of our workforce. Our workplace model is designed around intentional in-person interaction, collaboration, connection, creativity and flexibility: For most teams, this means coming into the office two days per week. Employees living more than 50 miles from an office location, out of state employees, and employees in certain member-facing roles should work with their manager to determine in-office time based on business need. For employees with medical conditions that may impact their ability to work in-office, we are committed to engaging in an interactive process and providing reasonable accommodations to ensure their work environment is conducive to their success and well-being. The Company reserves the right to require more presence in the office based on business needs, and requirements are subject to change with periodic reviews. Office Environment - roles involving part to full time schedule in Office Environment. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day. External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws. Job Info Job Identification 20260427 Job Category Corporate Support Locations El Dorado Hills, CA, United States Long Beach, CA, United States Lodi, CA, United States Oakland, CA, United States Rancho Cordova, CA, United States Redding, CA, United States San Diego, CA, United States Woodland Hills, CA, United States Pay Range for California $73590.00 to $102850.00 Pay Range for Bay Area $82956.00 to $115940.00 Note Please note that this range represents the pay range for this and many other positions at Blue Shield that fall into this pay grade. Blue Shield salaries are based on a variety of factors, including the candidate experience, location (California, Bay Area, or outside California), and current employee salaries for similar roles. Role can be filled by a candidate requiring sponsorship No

Created: 2026-03-11