Events Project Coordinator

Project Coordinator The Project Coordinator is a key contributor to meeting and event planning department and will work on multiple (simultaneous) programs. Responsibilities: Maintains collaborative and positive working relationships with all peers Works closely with Project Managers to grow and develop their skill sets Works with the team to respond to project requests in a timely efficient manner Create, maintain, and document client specific processes and templates Quality control of outgoing project communications, print/digital projects & website management Ensure that meeting/events progress seamlessly by following established procedures, collaborating with colleagues, and ensuring accuracy Proactively respond to daily customer service email correspondence with domestic & international delegates; managing event specific email inboxes and addressing concerns related to registration processes Create and distribute delegate visa letters, if applicable Support on-site registration services, printing of badges, and supporting Project Managers in various event related tasks Generate and prepare registration reports Produce regular hotel pickup reports for all contracted hotels Keep track of all deadlines associated with dropping rooms, adjusting pattern, assigning upgrades, and submitting any needed updates to hotel Auditing hotel rooming list vs event attendee database Qualifications: College graduate preferably business degree course with 1-2 years of experience in events management, customer service, administrative work and project management Process driven, achieve project goals effectively and efficiency with accountability Proficient in Microsoft Office Suite (PowerPoint and Excel Strong understanding of meeting technologies (Cvent, Mobile Apps) Excellent communication skills both written and verbal Must be willing to work night shift schedules (US hours) and during PH Holidays. Must be able to work at Alabang, Muntinlupa when work in the office resumes (temp WFH).

Created: 2026-03-11