Police Records and Property Manager

Police Records and Property ManagerPrint (ApplyPolice Records and Property ManagerSalary$109,920.00 - $133,584.00 AnnuallyLocationWest Sacramento, CAJob TypeRegular Full TimeJob Number2026-00011DepartmentPOLICEOpening Date03/06/2026Closing Date4/3/2026 11:59 PM PacificBargaining UnitMGMT Description Benefits Questions Preference will be given to candidates with experience in records management, property accountability/ management, AND/OR managing large groups of people (civilian or military). Candidates who are bilingual or have a military background, are encouraged to apply!DEFINITION: The Police Records and Property Manager plans, organizes and manages activities and personnel of the Records Unit and the Property and Evidence Unit of the Police Department. The Police Records and Property Manager ensures compliance with mandates and reporting requirements with other divisions, bureaus, and other state and local agencies; functions as the Custodian of Records. The Police Records Manager is appointed by and sits at the pleasure of the City Manager.SUPERVISION RECEIVED AND EXERCISED: The Police Records and Property Manager receives general direction from the Police Chief or designee. The Police Records and Property Manager exercises direct supervision over non-sworn professional, supervisory, technical and clerical staff.CLASS CHARACTERISTICS: This is a non-sworn, single, management classification within the Police Department. The incumbent performs a number of duties within the assigned programs which require discretion, initiative and independent judgment and receives only general direction from the Police Chief or designee.EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Manages, evaluates and participates in the work of staff responsible for centralized records management, property and evidence management, and front desk clerk activities within the Police Department Ensures work quality and accuracy in the processing, maintenance and release of records in accordance with applicable laws, regulations and policies; Plans, coordinates, prioritizes, monitors and participates in the work of staff responsible for the centralized records unit, property and evidence unit, and the front desk clerk. Assigns work to designated staff; monitors work activities to ensure safe work practices, work quality and accuracy; ensures compliance to applicable laws, rules, policies and procedures. Participates in the development and implementation of goals and objectives for appropriate service areas; ensures that established goals are achieved. Participates in the development of and recommends new policies and standard operating procedures; recommends programs, projects and work assignments to higher level department/division personnel. Develops schedules and methods for performing assigned duties; maintains appropriate work records and documents; prepares statistical and/or analytical reports on operations as necessary. Participates in the selection and training of support personnel; assumes responsibility for motivating and evaluating assigned personnel; provides necessary training; initiates discipline procedures as is appropriate. Develops and maintains knowledge and expertise in local, state and federal laws related to public and police records and files. Assists police management in assessing needs and in the planning, developing and implementing systems and procedures for effective records control and records management. Responds to Subpoenas Duces Tecum and testifies to the authenticity of criminal offender records and police files, as presented in court. Serves as the Police Department's Custodian of Records, as well as the department's State (DOJ) Area Terminal Coordinator and representative. Directs the workflow entering and leaving the Police Records Unit and the Property and Evidence Unit, setting priorities for completion of assignments in a timely manner. Interprets and applies rules and regulations on use and confidentiality of police records and files, in accordance with existing laws and department policies; approves the release or inspection of police reports and files; ensures compliance with federal and state audits. Responds to Public Records Requests pursuant to the California Public Records Act (CPRA) and maintains department files to ensure compliance with all applicable CPRA requirements. Maintains training manuals and updates resource materials; ensures appropriate training is provided to support personnel to maintain compliance with state and local laws. Maintains effective working relationships with local, state and federal law enforcement and other agencies on criminal justice matters. Serves as a liaison with the California Department of Justice. Oversees multiple audits. Serves as the primary contact for official public records requests for public safety documents and information. Performs other duties of a similar nature and level as assigned. LICENSES AND CERTIFICATES: If required to drive, possession and maintenance of a valid California driver’s license. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation through private or public transportation for attendance at work, off-site meetings, events, and trainings. POST Records Supervisor Certification is desirable.EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:Education: High school diploma or equivalent. A Bachelor’s Degree from an accredited college or university with major coursework in public administration, business administration, criminal justice or related field is preferred.Experience: Six (6) years of increasingly responsible experience in the area of police records management or related field, including two (2) years of supervisory experienceWORKING CONDITIONS: Work in an office environment; sustained posture in a seated position for prolonged periods of time; travel to attend a variety of meetings. Must be able to pass a background investigation and must be willing to work rotating shifts, evenings, weekends and holidays as assigned.PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.An applicant who qualifies for veterans’ preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans’ preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans’ preference shall be exhausted upon appointment to a regular position from an eligibility list.An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).Join the City of West Sacramento and unlock a world of exceptional benefits! We invite you to explore our comprehensive benefits package, tailored to support your well-being and professional growth. Click the link below to access a detailed summary of the rich benefits offered for your desired position. At the City of West Sacramento, we go above and beyond to show our appreciation for our dedicated employees.Our benefits package includes not just the essentials, but also unique perks that set us apart. Enjoy the peace of mind that comes with pet insurance for your furry family members. Stay fit and healthy with our discounted gym memberships. Take advantage of our voluntary benefits that allow you to customize your coverage to fit your lifestyle. And when life gets challenging, our Employee Assistance Program (EAP) through Concern is here to support you with confidential counseling, work-life resources, and 24/7 support for personal and professional matters.By joining our team, you're not just starting a job – you're embarking on a rewarding career path in a supportive and inclusive environment. Our comprehensive benefits package reflects our commitment to attracting and retaining top talent. Experience the difference of working for an employer who truly values your contributions and well-being. Discover why the City of West Sacramento is the ideal place to grow your career and enrich your life. Click below to learn more about the benefits waiting for you!Management Benefit Summary (01To be considered for the position, all candidates are required to complete and submit the required supplemental questionnaire with their application and resume. Failure to submit the completed supplemental questionnaire and application and resume will disqualify you from further consideration in the selection process used to fill these positions. The answers to the questions below will be evaluated along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "education" and "work experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization to facilitate the screening process. A resume will not be accepted in lieu of completing the supplemental questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation will negatively affect your evaluation. Do you understand these instructions? Yes No 02Do you possess a minimum of five (5) years of experience in police records management or related fields, including state, federal or military positions dealing with records, property control, supervision, OR administrative investigations/audits, including two (2) years of supervisory experience? Yes No 03In 500 words or fewer, provide a narrative describing your work experience that is relevant to this role, as it relates to the duty description.04Please indicate which of the following areas you have knowledge and/ or experience in (select all that apply): Principles, practices, systems, and techniques of records, property, and/or evidence keeping Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to records, property, and/or evidence fields Sensitive records and related forms, documents, terminology, and procedures, including automated information systems Audits (internal or external), administrative inspections, and reporting Government (city, county, state, or federal) computer systems Police Department (or similar law enforcement or government agency) procedures, functions, and reporting relationships Principles and practices of budget development and monitoring Modern office management practices and methods, computer equipment and software Principles and practices of leadership, motivation, team building and conflict resolution Principles and practices of employee supervision, including planning and assigning work, performance review and evaluation, discipline, and the training of staff in work procedures 05In 500 words or fewer, list any additional education, certifications, coursework, and/ or specialized training that you have had that is or could be relative to this role as it relates to the duty description (beyond what answered in question 1). If applicable, include duration, course hours, title, summary of what you learned or knowledge/ attributes that were required to graduate, etc.06I certify that the statements made in this Supplemental Questionnaire are true, complete, and correct to the best of my knowledge and are made in good faith by me. I understand that any misrepresentation and/or falsification of my answers may result in my application being ineligible for this recruitment process. Yes No Required QuestionEmployerCity of West SacramentoAddress1110 West Capitol Ave 3rd Floor West Sacramento, California, 95691Phone(916) 617-4567WebsiteApplyPlease verify your email address Verify Email

Created: 2026-03-11