ADMINISTRATIVE SUPPORT SPECIALIST

Administrative Support Specialist This position is part of the Defense Human Resources Activity. Accepting applications from 03/09/2026 to 03/20/2026. Salary: $89,508 to $145,468 per year. Pay scale & grade: GS 12. Locations: Seaside, CA; Naval Air Station Pensacola, FL; San Antonio, TX; Alexandria, VA. Remote job: No. Telework eligible: Yesas determined by the agency policy. Travel Required: Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed: No. Appointment type: Permanent. Work schedule: Full-time. Service: Competitive. Promotion potential: 12. Job family (Series): 0341 Administrative Officer. Supervisory status: No. Security clearance: Secret. Drug test: No. Position sensitivity and risk: Noncritical-Sensitive (NCS)/Moderate Risk. Trust determination process: National security. Financial disclosure: No. Bargaining unit status: No. Announcement number: DHRADMDC-26-12901617-MP. Control number: 860323300. This Job Is Open To Current permanent competitive service Department of Defense (DoD) employees. Veterans eligibilities include Veterans Employment Opportunities Act (VEOA). Military Spouse Preference (MSP), Retained Grade Preference (RGP), and Military Reserve and National Guard Technician eligibles may also apply. Duties As an Administrative Support Specialist at the GS-0341-12 some of your typical work assignments may include: Holds primary responsibility for all administrative functions, ensuring compliance with policies and providing guidance and advice to staff on a full range of administrative support services. Manages all internal and external communications, screens inquiries, determines appropriate action, drafts executive summaries, and creates presentations for organizational issues, projects, and budgets. Evaluates administrative management services, plans and coordinates special projects and studies, and provides advisory services on substantive issues to assess program effectiveness. Manages the Government Purchase Card and Government Travel Card programs, tracks budgets and acquisitions, prepares travel authorizations, and serves as a travel administrator for the organization. Manages the calendars for the Director and Deputy Directors, establishing priorities, scheduling meetings, and handling all logistical arrangements for conferences and appointments. Develops and maintains tracking systems for agency initiatives, budgets, and projects to monitor progress and foster success in meeting administration mission goals. Assists in developing and streamlining policies to improve overall effectivity and effectiveness of the PSP. Anticipates and plans for emerging administrative support requirements of the organization. Requirements Conditions of employment: Must be a U.S. citizen. Males born after 12-31-59 must be registered for Selective Service. Resume and supporting documents (See How To Apply). Suitable for Federal employment, determined by a background investigation. May be required to successfully complete a probationary period. Work Schedule: Full Time. Overtime: Occasionally. Tour of Duty: Flexible. Recruitment Incentives: Not Authorized/Authorized. Fair Labor Standards Act (FLSA): Exempt/Non-Exempt. Financial Disclosure: Required/Not Required. Telework Eligibility: This position is telework eligible. Qualifications: You may qualify at the GS-12, if you fulfill the following qualifications: One year of specialized experience equivalent to the 11 grade level in the Federal service: Comprehensive knowledge of administrative principles, concepts, and methodologies to manage broad and complex programs and advise senior leadership. Skill in applying analytical and evaluative techniques to assess the efficiency and effectiveness of program operations and to recommend improvements or new work methods. Ability to independently analyze and resolve complex administrative issues related to travel, timekeeping, budget, protocol, and correspondence management. Expertise in managing executive-level communications, including drafting policies, creating presentations, and acting as the organizational point of contact for internal and external inquiries. Knowledge of management goals and strategies to manage executive calendars, facilitate coordination between directors and staff, and integrate planning efforts across different work units. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional Information Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions. Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements: Persons with Disabilities - Schedule A, Special Hiring Authority for Veterans, Special Hiring Authority for Certain Military Spouses, Other Special Appointment Authorities - Subpart F. Males born after 12-31-59 must be registered or exempt from Selective Service (see The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision. NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy. Selective Service Requirement: Please visit for more information. Re-employed Annuitant: This position Does/Does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level). Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. NOTE: Resumes up to a total of two pages will be accepted. Resumes exceeding two pages will be removed from consideration. You

Created: 2026-03-11