Executive Assistant

A sophisticated, family investment office is seeking an experienced Executive Assistant to support senior leadership and oversee day‑to‑day office operations. This role sits at the center of the organization and requires exceptional judgment, discretion, and organizational skill. Key Responsibilities Manage complex calendars and scheduling for senior investment leadership Prepare meeting materials, agendas, and follow‑up documentation Oversee daily office operations and vendor coordination Serve as a liaison with external partners including legal, financial, and advisory firms Coordinate complex domestic and international travel and meeting logistics Maintain highly organized digital and physical records, including confidential materials Assist with preparation, tracking, and organization of investment and governance documents Provide select administrative, personal, or philanthropic support as appropriate The Ideal Background 7+ years supporting senior executives in a high‑touch/professional services environment Proven ability to manage highly confidential information with discretion Exceptionally organized, proactive, and detail‑oriented Strong written and verbal communication skills High proficiency with Microsoft 365 and document management tools Polished, service‑oriented, and comfortable in a fast‑paced setting Why This Role High‑trust, long‑term opportunity within a respected private office Meaningful partnership with senior leadership Exposure to investments, governance, and complex operations Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Created: 2026-03-11