Administrative Assistant

Title: Administrative Assistant Location: Huntington Park, CA Schedule: MondayFriday | 8:00 AM5:00 PM Work Type: On-site About the Role The Administrative Assistant provides high-level, proactive administrative and operational support to the executive leadership team at the clinic. This role serves as the front-facing presence of the administrative office and is essential to the smooth day-to-day operations of executive and office functions. Key Responsibilities Executive & Administrative Support Provide high-level administrative support to the C-suite executives Manage complex scheduling and calendars Prepare agendas, take accurate meeting minutes, track action items, and follow up as needed Draft correspondence, reports, presentations, and internal communications Support executive meetings, including room setup, audiovisual needs, and catering Office Operations & Front Desk Serve as the first point of contact for the administrative office and lobby Greet visitors and manage secure access via electronic key card system Answer and route incoming calls and manage general inquiries Coordinate mail, deliveries, and facility requests Order and maintain office and kitchen supplies Projects & Systems Support Maintain and build internal SharePoint pages Create and distribute monthly internal staff newsletters using Canva Support procurement, purchase orders, reimbursements, and expense tracking Liaise with vendors, manage contracts, and track renewals Support development activities such as donation processing and mailings Additional Duties Cross-train to support clerical coverage as needed Assist with special projects and other duties as assigned Required Qualifications Bachelors degree (preferred fields: Public Health, Business Administration, or related) 4+ years of experience providing high-level administrative support to senior executives Experience scheduling for C-suite leadership Proven experience preparing meeting minutes and managing action items Strong Microsoft Office skills Ability to maintain confidentiality and exercise sound judgment Excellent organizational, communication, and time-management skills

Created: 2026-03-11