Legal Secretary

Responsibilities Monitor daily docket reports to track filing deadlines for domestic and foreign patent applications and issued patents; coordinate with the Docketing Department to ensure timely compliance. Prepare and customize template documents in response to USPTO correspondence. File patent-related documents and record assignments with the USPTO. Retrieve monthly prebills and invoices from the Accounting Department; revise prebills based on attorney feedback, proofread for accuracy, and distribute finalized invoices to clients. Proofread all documents prior to filing or submission to ensure accuracy and completeness. Maintain professional communication with clients, vendors, and internal personnel. Provide team support and assist adjacent departments as needed to maintain workflow efficiency. Qualifications Strong knowledge of domestic patent prosecution procedures. Experience managing patent prosecution dockets for attorneys. Direct experience filing documents with the United States Patent and Trademark Office (USPTO) is required. Familiarity with foreign patent prosecution processes is preferred. Advanced computer proficiency, including substantial experience with Microsoft Excel. Excellent grammar, proofreading, and transcription skills. Highly detail-oriented, organized, and able to manage multiple deadlines in a fast-paced environment. Strong interpersonal and communication skills. Self-motivated with a strong work ethic and the ability to exercise sound judgment, discretion, and confidentiality. The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Created: 2026-03-11