Executive Administrator

We are working with a client in the Miami Lakes area that is looking for a Executive Administrator to join their team. This position is 100% onsite and Miami Lakes and this position will support the Sales team. Executive Administrator Responsibilities: Serve as a key operational partner to the Sales team by maintaining expert-level knowledge of customer accounts and sales activity Develop, automate, and distribute actionable sales analytics, including performance by representative, customer, purchase order, and product Monitor inventory trends and proactively communicate availability, risks, and opportunities to support revenue goals Manage and track all product sample requests to ensure timely fulfillment and accurate system records Act as a central liaison between Sales, Accounting, Inventory, and Transportation to ensure seamless order execution Proactively communicate logistics delays, inventory constraints, and customer-impacting issues to support timely resolution Design and maintain organized process flows to improve accessibility and efficiency of internal documentation Maintain and update product specification sheets to ensure accuracy for both new and existing items Coordinate cross-functional product label development and photography requests to support sales and marketing initiatives Update and maintain product documentation during new product launches to ensure sales readiness Oversee distributor and retailer onboarding documentation, including W-9s, COIs, and legal agreements Manage and organize sales resources within SharePoint, ensuring version control and easy team access Coordinate executive signature requests and manage document approval workflows for the CEO and CFO Maintain organized records of executed agreements and key business documents Prepare and assemble professional materials for executive meetings, sales presentations, and customer engagements Executive Administrator Qualifications: 8+ years of experience supporting executive leadership preferred Strong Excel skills preferred NetSuite experience preferred Excellent organizational and communication skills Ability to handle confidential information CPG or food industry experience preferred

Created: 2026-03-11