Part Time Office Administrative Coordinator

Company Description Matter Family Office is a trusted multi-family office dedicated to empowering families to thrive across generations through exceptional service offerings: Investment Management, Wealth Planning and Coordination, and Family Culture and Learning. Serving clients from our offices in St. Louis, Denver, and Dallas, we have proudly maintained our private ownership for 34 years and are excited to partner with BW Forsyth Partners to accelerate our growth. At Matter, our team combines diverse disciplines and perspectives with the technical expertise needed to address complex financial challenges innovatively. We foster an energetic, collaborative, and supportive workplace culture, focused on accountability, trust, optimism, and camaraderie. We are committed to integrity and intentional work, building meaningful relationships with our families and each other. The Position We are redefining how families manage their wealth, and we seek a dedicated team member to elevate our operations through a range of essential administrative, receptionist, communication, and office management tasks. This role offers substantial growth opportunities to expand your responsibilities across various areas of our firm. Depending on your skills, you may be involved in: Guest Reception: Welcoming clients, vendors, and guests to our office, alongside managing incoming calls and associated receptionist duties. Administrative Support: Handling all mail and courier coordination, as well as managing office supply inventory. Communications: Inputting and managing data in our CRM (Client Relationship Management) system. General Assistance: Supporting activities such as preparing client meeting materials, scheduling, organizing company meetings, planning travel logistics, managing expenses, processing client accounts payable, maintaining kitchen supplies, and addressing other tasks as needed. The Candidate The ideal candidate for this role is bright, organized, energetic, and creative, making a positive impression on everyone they interact with—whether in person or over the phone. We welcome thoughtful applications that demonstrate you are: Instinctively service-oriented, cheerfully assisting clients, vendors, and employees. An exceptional communicator with strong writing, organizational, and teamwork skills. Poised, personable, and engaging; a natural conversation starter. Energetic and proactive; capable of working independently but comfortable seeking help when necessary. Proficient in Microsoft Office, with a willingness to learn other software, including CRM and document management applications. A strong academic performer; a 4-year college degree is preferred. Successful Administrative Assistants Exemplify the Following Behaviors: You Embrace Evolution: Adaptable to changing priorities, you seek innovative solutions and learn from experiences. You Communicate to Connect: You have the courage and skill to communicate effectively with diverse audiences. You Collaborate with Purpose: You value team contributions and include others in the decision-making process. You Prioritize to GSD (Get Stuff Done): You thrive under pressure, managing multiple projects while meeting deadlines. You Are All In: You show enthusiasm for Matter’s purpose, values, and shared vision. You’re Proactive: You identify tasks that need attention and take initiative without waiting for direction. You Focus on Quality: You maintain high standards, striving for continuous improvement and ensuring commitments are fulfilled. You Apply Organization Sensitivity: You understand how your actions impact others within the organization, practicing systemic thinking. The Benefits Competitive Salary and Annual Performance Based Bonus Medical and Dental Health Plans Supplemented Health Savings Account and Health Flexible Spending Account Dependent Care Flexible Spending Account Employer Supplemented Health Reimbursement Account Plan Short- and Long-term disability coverage paid for by employer Paid Group Life Insurance Flexible 401(k) retirement benefits with employer matching 10 paid holidays per year plus competitive vacation and sick leave Technology reimbursement plan Opportunities for advancement based on performance and cultural fit A collaborative team culture supporting continued education and career growth Strong encouragement for community and industry involvement All information will remain confidential per EEO guidelines. Note: We cannot sponsor applicants for work visas.

Created: 2026-03-11